Project Coordinator

Texas Research International; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

TRI Environmental Group is seeking a Project Coordinator to support Austin lab operations. The role involves coordinating testing workflows, preparing and tracking project documentation, and maintaining strong client communications while ensuring accurate records across ERP and LIMS systems.

Regular outbound calls and emails to active, past, and potential clients are expected, with some weekend rotation occasional to support lab results distribution.

Qualifications

• 4+ years of relevant experience in project coordination, inside sales, administrative support, or related roles.
• Comfortable making outbound client calls; outreach to inactive accounts is a regular part of the job.
• Experience in laboratory operations is preferred but not required.
• Proven ability to work effectively with multiple departments and stakeholders in a team-driven environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.

Responsibilities

• Maintain accurate project files, records, and sample information after project approval.
• Confirm receipt of approved work orders and coordinate internal project setup for laboratory testing.
• Track active projects as they progress through testing workflows.
• Partner with laboratory, client services, and administrative teams to keep priorities aligned and work moving efficiently.
• Help prioritize tasks and monitor deadlines across multiple active jobs.
• Coordinate information between clients, laboratory personnel, and internal staff as needed.
• Assist with preparation and release of laboratory reports and documentation.

Skills

Outbound calling

Communication

Organization

Multitasking

Tools

ERP systems

LIMS

Databases/Spreadsheets

Job description

Description

TRI Environmental Group (TRI) is an independent laboratory testing, research, and information management company serving the environmental, geotechnical, and earthen infrastructure industries. The Project Coordinator coordinates laboratory testing workflows and provides administrative support at TRI’s Austin laboratory after scope and authorization are established. Client outreach is part of the job: regular outbound calls and emails to active, past, and dormant accounts. The work is client-facing and detail-heavy: the coordinator tracks active jobs, keeps project records straight, and keeps clients informed.

Project Coordination & Operations Support

• Maintain accurate project files, records, and sample information after project approval.
• Confirm receipt of approved work orders and coordinate internal project setup for laboratory testing.
• Track active projects as they progress through testing workflows.
• Partner with laboratory, client services, and administrative teams to keep priorities aligned and work moving efficiently.
• Help prioritize tasks and monitor deadlines across multiple active jobs.

Client Communication

• Provide clients with factual status updates regarding testing and laboratory processing stages, following established procedures.
• Make regular outbound calls and emails to active, past, and dormant client accounts.
• Re-engage inactive client relationships and follow up on open quotes, proposals, and potential testing needs.
• Identify potential new opportunities and communicate them to laboratory or management staff for scoping and authorization.

Workflow & Logistics Management

• Coordinate daily workflow handoffs between departments to support efficient turnaround times.
• Support scheduling priorities to keep laboratory production on track.
• Identify and document scheduling or workflow issues that could affect testing or reporting and communicate solutions internally.
• Coordinate information between clients, laboratory personnel, and internal staff as needed.

Documentation & Reporting

• Assist with preparation and release of laboratory reports.
• Prepare, review, and organize project documentation.
• Enter, review, and reconcile data in the ERP and LIMS systems.
• Support QA/QC documentation, accreditation compliance, and traceability of client deliverables.
• Verify consistency between reports, project documentation, and laboratory records.

Schedule Requirements

• Full-time position.
• Participation in a rotating Saturday schedule is required approximately once every 4–6 weeks (2–4 hours reviewing and distributing laboratory results).

Requirements

What We’re Looking For

• 4+ years of relevant experience preferred in project coordination, inside sales, administrative support, or related roles.
• Comfortable making outbound client calls; outreach to inactive accounts is a regular part of the job
• Experience in laboratory operations is preferred but not required.
• Proven ability to work effectively with multiple departments and stakeholders in a team-driven environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working in databases, spreadsheets, ERP systems, or similar software.
• Experience with ERP or LIMS systems

TRI Environmental, Inc.is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. All individuals, regardless of personal characteristics, are encouraged to apply