Project Coordinator

CapTx Construction; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

CapTx Construction in Austin, TX is seeking a construction accountant to manage subcontractor and vendor invoicing, budget monitoring, and payment processing. You will work closely with the Development team, ensure compliance with approvals and lien waivers, and oversee all project filing and close-out activities.

The role requires a degree in accounting or related field (or 2 years in construction accounting), strong communication, and proficiency with Sage 300 CRE and Procore.

Qualifications

• Bachelor’s degree in accounting, finance, business or related field or a minimum of 2 years of construction accounting.
• Knowledge of accounting principles, lien laws and contract administration.
• Excellent written and verbal communication; proficiency with MS Office; Sage 300 CRE, Adobe Professional and Procore a plus.
• Attention to detail and accuracy a must.

Responsibilities

• Prepare monthly draw packages by processing subcontractor and vendor invoices under tight deadlines.
• Monitor and report soft cost budget results with the Development team.
• Prepare checks for payment to Subcontractors and Vendors ensuring proper approvals and lien waivers.
• Prepare Subcontract Agreements, Purchase Orders and Change Orders in Procore.
• Manage Subcontracts, Purchase Orders and Change Orders in Sage 300 CRE and Procore.
• Update weekly Project Cost Reports for budget meetings.
• Maintain current Contract Status Reports.
• Coordinate Weekly Project Invoice payments outside the draw cycle.
• Process credit applications and check requests for fees and permits.
• Assist Project Managers and Field Personnel with daily accounting needs.
• Manage and supervise all project filing and the paperless system.
• Support Close Out activities including Warranty documentation.
• Collaborate with Construction Support Services partners.

Skills

Attention to detail

Strong communication

Time management

Team collaboration

Education

Bachelor’s degree in accounting/finance/business or related

Tools

Sage 300 CRE

Procore

Microsoft Office Suite

Adobe Acrobat

Job description

Job Description

Job Description

Essential Responsibilites:

• Prepare monthly draw packages to lenders and inspectors by processing monthly subcontractor and vendor invoices for hard costs and soft costs using Job Cost Accounting System (Sage 300 CRE fka Timberline) under critical deadlines.


• Work closely with Development team in monitoring and reporting soft cost budget results.


• Prepare checks for payment to Subcontractors and Vendors under strict guidelines and procedures to ensure compliance prior to payment (i.e. proper approvals, current insurance, receipt of all necessary contract documentation, supplier lien waivers and subcontractor lien waivers) and ensure timely payments are made by working with Sub/Vendor to resolve any issues that would delay payment.


• Prepare Subcontract Agreements, Purchase Orders and Change Orders using Procore.


• Manage the accounting of Subcontracts, Purchase Orders and Change Orders using Sage 300 CRE and Procore.


• Update weekly Project Cost Reports for Project Manager’s weekly budget meetings.


• Maintain current and accurate Contract Status Reports.


• Coordinate the processing of Weekly Project Invoice payments outside of draw cycle.


• Process credit applications and check requests for fees, permits, utility deposits, etc.


• Assist Project Managers and Field Personnel with daily accounting and administrative needs.


• Manage and supervise all project filing from start to finish also including paperless system.


• Manage and supervise the Close Out of all projects to include Warranty documentation.


• Be team-driven and able to work with various departments and personalities.


• Provide support to all Construction Support Services partners.

Education/Work Experience:

• Bachelor’s degree in accounting, finance, business or related study or a minimum of 2 years of experience in construction accounting.


• Knowledge of accounting principles, lien laws and contract administration.


• Excellent written and verbal communication abilities; proficiency with computer applications, including Microsoft Office Suite. Sage 300 CRE, Adobe Professional and Procore a plus.


• Attention to detail and accuracy a must.