Project Accountant

Electra USA; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Electra USA in New York seeks a Project Accountant to oversee the financial aspects of multiple projects from setup to closeout. You will analyze labor efficiency, cost trends, and billing status, and provide regular financial reporting to Project Managers.

The role focuses on cost analyses, invoicing, compliance, and collaboration with project teams to ensure accurate budgets and forecasts. Strong Excel skills and construction accounting experience are preferred.

Qualifications

• 5 years of experience in job cost, cost accounting, and/or construction accounting.
• Familiarity with Procore, Vista, or Timberline.
• Experience with Bluebeam, Adobe, and Document Control processes.
• Associate or Bachelor's degree in Business, Accounting, or Engineering is preferred but not required.
• Proficiency in Microsoft Excel, Word, and Outlook.

Responsibilities

• Collaborate with the Project Management team to conduct cost and revenue analyses for all projects.
• Handle all accounting functions related to assigned projects.
• Oversee invoicing, payments, and compliance for assigned projects.
• Assist the Project Manager with initial project setup in Viewpoint.
• Update data based on contract changes or revisions.
• Review sub-consultant invoices and manage sub-consultant purchase orders.
• Guide billers on invoice preparation and ensure timely follow-up on overdue costs.
• Actively participate in project review meetings, providing monthly updates to the WIP report for each project.
• Support project closeout processes.
• Review project charges and facilitate cost transfers as necessary.
• Maintain fully executed owner-contractor/purchase orders.
• Ensure compliance with owner requirements, such as billing deadlines, waivers, and certified payroll.
• Monitor the status of pending change orders and invoices, ensuring timely invoicing in the correct format.
• Monitor accounts receivable and assist project managers in collections.
• Track project budgets and assist with quarterly profit projections.
• Provide project managers and clients with timely financial reports, budgets, and forecasts.
• Prepare pre-billing reports for Project Manager review.
• Update contracts based on client requirements and report any related budget amendments.
• Prepare labor reports comparing current run rates to estimated figures.
• Perform cost analysis and reporting for job setups, re-budgeting, pencil requisitions, underbilling, change orders, and cost-to-complete analysis.

Skills

Tactful communication

Team-building skills

Deadline oriented

Independent worker

Organized & communicative

Multi-tasking

Quick learner

Contracts knowledge

Integrity & drive

Education

Degree preferred

5+ years cost accounting

ERP/Accounting systems

Bluebeam/Adobe

MS Office

Tools

Procore

Vista

Timberline

Bluebeam

Adobe

Excel

Word

Outlook

Document Control

Job description

Job Summary:

The Project Accountant supports Project Management by overseeing the financial aspects of a project throughout its duration. This role involves analyzing labor efficiency, cost trends, under/overbilling, and other financial reports relevant to the project, providing regular and ad-hoc reports to the Project Manager.

Essential Duties:

• Collaborate with the Project Management team to conduct cost and revenue analyses for all projects.


• Handle all accounting functions related to assigned projects.


• Oversee invoicing, payments, and compliance for assigned projects.


• Understand and ensure compliance with project requirements.

Key Tasks and Responsibilities:

• Assist the Project Manager with initial project setup in Viewpoint.


• Update data as needed based on contract changes or revisions.


• Review sub-consultant invoices and manage sub-consultant purchase orders.


• Guide billers on invoice preparation, format, and distribution, ensuring timely follow-up on any overdue accounts or unbilled costs.


• Actively participate in project review meetings, providing monthly updates to the Work in Progress (WIP) report for each project.


• Support project closeout processes.


• Review project charges and facilitate cost transfers as necessary.


• Maintain fully executed owner-contractor/purchase orders.


• Ensure compliance with owner requirements, such as billing deadlines, waivers, and certified payroll.


• Monitor the status of pending change orders and invoices, ensuring timely invoicing in the correct format.


• Monitor accounts receivable and assist project managers in collections.


• Track project budgets and assist with quarterly profit projections.


• Provide project managers and clients with timely financial reports, budgets, and forecasts.


• Prepare pre-billing reports for Project Manager review.


• Update contracts based on client requirements and report any related budget amendments.


• Prepare labor reports comparing current run rates to estimated figures.


• Perform cost analysis and reporting for the following:
  
  
  
  • Job setups (including cost codes and budget sheets when required).
  
  
  • Re-budgeting based on job requirements.
  
  
  • Pencil requisitions.
  
  
  • Underbilling analysis to assess over/underbilling by cost code or SOV.
  
  
  • Change orders, requesting updates from Project Managers regarding the status of AWOs.
  
  
  • Quarterly cost-to-complete analysis.
  
  
  • Delay claims.
  
  
  
  

Essential Qualifications/Skills:

• Ability to handle sensitive situations tactfully with colleagues.


• Strong team-building and cooperative relationship skills.


• Ability to meet deadlines and work under pressure.


• Capability to work independently with minimal supervision.


• Highly organized, excellent communication skills, and adept at prioritizing tasks.


• Ability to multi-task and thrive in a fast-paced environment.


• Quick to learn new systems and processes.


• Strong understanding of contracts and scopes of work.


• Integrity, honesty, and a strong drive for success.

Education/Training:

• Associate or Bachelor's degree in Business, Accounting, or Engineering is preferred but not required


• Minimum of 5 years of experience in job cost, cost accounting, and/or construction accounting is preferred


• Familiarity with Accounting systems such as Procore, Vista, or Timberline.


• Experience with Bluebeam, Adobe, and Document Control processes is a plus.


• Proficiency in Microsoft Excel, Word, and Outlook applications.