Project Coordinator

Miller Bros. Const., Inc.; Archbold (OH); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical, life & disability insurance

Paid time off (PTO)

401(k) with company match

Job summary

Miller Bros. Construction, Inc. is seeking a Project Coordinator to support the Project Managers and Field Superintendents in planning, coordination, and execution of heavy civil projects.

This role assists with estimating, documentation, purchasing, scheduling, and cost tracking while developing the skills to advance in project management. The ideal candidate demonstrates strong organization, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.

Qualifications

• Associate’s or bachelor’s degree in Construction Management, Civil Engineering, or related field preferred.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Attention to detail and ability to maintain accurate records and documentation.
• Effective verbal and written communication; able to collaborate with office staff, field teams, subcontractors, and suppliers.
• Proficiency with Microsoft Excel; familiarity with Bluebeam Revu and AutoCAD preferred.
• Willingness to learn HCSS HeavyJob, HeavyBid, Primavera P6, and Trimble Business Center.

Responsibilities

• Support Project Managers and Field Superintendents in coordination and planning.
• Assist with estimating, procurement, scheduling, and cost tracking.
• Submit and track underground utility locate requests (OU PS/DIG/811).
• Prepare logs for submittals and project documentation.
• Assist with purchase orders and subcontract agreements.
• Attend project meetings and document action items; follow up.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Excel proficiency

Education

Associate's or Bachelor's in CM/Engineering (preferred)

Tools

Bluebeam Revu

AutoCAD

HCSS HeavyJob

HCSS HeavyBid

Primavera P6

Trimble Business Center

Job description

The Project Coordinator supports Project Managers and Field Superintendents in the planning, coordination, and execution of heavy civil construction projects. Working within an assigned operating group, this position assists with estimating, project documentation, purchasing, scheduling, and cost tracking while developing the knowledge and skills needed to take on greater project management responsibilities.

This role requires strong organizational skills, attention to detail, and the ability to manage changing priorities in a fast-paced construction environment. The ideal candidate takes initiative, communicates effectively, and is eager to learn both the office and field aspects of construction operations.

Essential Responsibilities

Project Coordination and Field Support

• Learn and uphold MBC’s safety standards, policies, and expectations.
• Work closely with Project Managers and Field Superintendents to coordinate project information, materials, resources, and daily needs.
• Submit and track underground utility locate requests through OUPS, MISS DIG, 811, or the applicable service.
• Prepare, submit, and maintain logs for material submittals and related project documentation.
• Assist with preparing and processing purchase orders and subcontract agreements.
• Attend prebid, preconstruction, and project progress meetings; document action items and assist with follow-up.

Estimating and Preconstruction

• Assist with material quantity and earthwork takeoffs.
• Solicit, organize, and compare subcontractor and material supplier quotes.
• Support bid preparation and enter estimating information into HCSS HeavyBid.
• Develop familiarity with project plans, specifications, and contract requirements.

Scheduling and Cost Tracking

• Assist with developing and updating critical path method (CPM) schedules using Primavera P6, including monthly schedule updates.
• Support job cost tracking and review labor, equipment, material, and production information with Project Managers and Field Superintendents.
• Learn and use HCSS HeavyJob to support accurate project reporting and resource tracking.
• Develop proficiency in Trimble Business Center and other tools used for takeoffs, project planning, and coordination.

Perform additional duties as assigned to support the project team and operating group.

Qualifications

• Associate’s or bachelor’s degree in Construction Management, Construction Engineering, Construction Engineering Technology, Civil Engineering, Civil Engineering Technology, Project Management, or a related field preferred.
• Strong organizational skills and the ability to manage multiple assignments and meet deadlines.
• Attention to detail and a commitment to maintaining accurate records and documentation.
• Effective verbal and written communication skills and the ability to work collaboratively with office staff, field teams, subcontractors, and suppliers.
• Proficiency with Microsoft Office, particularly Excel.
• Familiarity with Bluebeam Revu and AutoCAD preferred.
• Willingness to learn HCSS HeavyJob and HeavyBid, Primavera P6, and Trimble Business Center.
• Dependable attendance, a valid driver’s license, and reliable transportation to assigned offices and project sites.

Ideal Candidate

Our ideal candidate is a self-motivated team player who asks questions, takes ownership of assigned tasks, and follows through. They bring a practical approach to problem-solving, an interest in heavy civil construction, and a desire to grow within MBC’s project management team.

Compensation And Benefits

MBC offers a competitive compensation and benefits package, including medical, life, and disability insurance; paid time off; and a 401(k) plan with company match.