Project Coordination/Administrative Support

pie mapping; Bozeman (MT); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health/Dental/Vision insurance

Retirement plan

Paid holidays

Paid time off (PTO)

Professional development opportunities

Parental leave

Flexible schedules

Bonus potential

Wellness benefit

Job summary

PIE mapping is seeking a Project Coordinator to support global executive roundtables for C‑level audiences. You will source and engage prospective members, schedule outreach, and coordinate logistics for virtual and live events, ensuring accurate data across Salesforce, Power BI, and Excel.

You will collaborate with senior stakeholders, manage multiple projects, and adapt to shifting priorities while contributing to client success and internal initiatives.

Qualifications

• Strong verbal and written communication skills essential.

Responsibilities

• Provide project-centric support across multiple projects and stakeholders.
• Research and source executive contact information.
• Build and maintain PIE communities by recruiting executives via outreach.
• Schedule appointments with C‑suite executives worldwide.
• Manage logistics for virtual roundtables, training programs, and events.
• Maintain a detailed client database using Salesforce, Power BI, and Excel.

Skills

Executive outreach

CRM Salesforce

Microsoft Excel

Power BI

Communication skills

Tools

Salesforce

Power BI

Excel

Job description

Equal Employment Opportunity

PIE is committed to creating an equitable, inclusive, diverse and sustainable work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, marital status, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation, or veteran status.

We believe that corporations’ bad behavior disproportionately hurts the most marginalized people in society — including people of color, women, and LGBTQ+ people. We believe efforts to make our company more diverse, equitable, and inclusive are central to the success of our business. We strongly encourage applications from people with these identities or who are members of other marginalized communities.

Position Description

Project Coordinators (PC) provide administrative support for PIE projects and are critical to member engagement and client success, ensuring information is accurate and deadlines are met. A PC is a can‑do partner with a keen eye for detail and hunger for data accuracy. They provide logistical and scheduling support to project teams.

This role is primarily focused on building and maintaining PIE’s executive roundtable communities for C‑level executives on a global scale. While most of the PC’s work supports the delivery of peer communities, the role may also include assignments across PIE’s other client service offerings, such as business development training programs or client advisory boards.

In addition, Project Coordinators are responsible for driving membership growth by directly sourcing and reaching out to prospective executive community members, developing tailored outreach strategies, and crafting communications that successfully convert target executives into engaged participants.

This role is adaptive, requiring the ability to pivot between priorities and/or changing business needs. As you grow in the role, the expectation is that you engage with client stakeholders as part of the team‑based management style adopted at PIE. Project Coordinators may engage with CFOs, COOs, and CMOs, among other functions from companies such as Coca‑Cola, Amazon, John Deere, Pfizer, Oracle, and Goldman Sachs daily. PIE works on behalf of the world’s most renowned professional service firms including Accenture, Boston Consulting Group, IBM, and KPMG.

Breakdown of Duties and Responsibilities

• Provide project-centric support to our PIE consultants across multiple projects, stakeholders, and responsibilities
• Research and source executive contact information
• Build and maintain membership of PIE communities by recruiting executives via phone and email outreach
• Communicate with C‑suite executives worldwide and their offices to schedule appointments
• Manage logistics for virtual client roundtables, training programs, and live events
• Maintain an accurate and detailed database of client information via Salesforce CRM software, Microsoft Power BI, and Microsoft Excel spreadsheets
• Participate in client calls and provide project/membership updates
• Communicate effectively and efficiently with project teams, client teams, and community members to build strong client relationships, drive community engagement, and meet client expectations
• Create and prepare presentation decks, reports, and documents for external distribution to clients, members, and internal operating teams
• Contribute to internal initiatives with a solutions‑oriented approach (e.g. research projects, company culture and team building, internal training sessions)
• Assist with follow‑up to secure sales meetings as needed
• At PIE we all wear many hats: other duties and responsibilities as assigned

Qualifications

We are looking for motivated individuals who embrace responsibility, have a keen eye for detail, can manage multiple projects simultaneously, and perform well under pressure. To succeed in this role, individuals must be efficient, highly organized, proactive, and adaptable. Project Coordinators are eager to learn and improve organizational efficiency, enjoy working autonomously, and are not afraid to pick up the phone and call an executive office anywhere in the world.

Strong verbal and written communication skills are essential, as is the ability to communicate professionally with senior executives and internal teams. Candidates should be comfortable managing multiple deadlines and shifting priorities across several projects. Successful candidates will have a collaborative spirit, a solution‑oriented mindset, and a willingness to contribute to client and internal initiatives. Proficiency in Microsoft Office (Excel, Word, Outlook) and Salesforce are preferred. PIE operates on Microsoft 365 platforms. If you meet at least 75% of the qualifications, we strongly encourage you to apply, let’s talk!

Salary Range

Competitive DOQ

Hours

Full‑time. General Hours of Operation: 7:00 AM – 4:00 PM MT, Monday through Thursday and 7:00 AM – 1:00 PM MT Friday. Our work occasionally requires tasks outside of general office hours. PIE allows employees to adjust their schedules accordingly.

Position Location

We are looking for candidates to work with us in Montana (options for on‑site and remote for MT residents). Candidates willing to relocate from out of state are encouraged to apply.

Benefits

Employer Sponsored Health/Dental/Vision/Long Term Disability/Life Insurance, Retirement Contribution, PTO, Paid Holidays (including a 2‑week paid winter break), Professional Development Opportunities, Paid Parental Leave, Flexible Schedules, Bonus Potential, Paid Volunteer Time, Charitable Donation Program, Wellness Benefit.