PROJECT COORD

City of Chicago; Chicago (IL); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player in public service is seeking a skilled Project Coordinator to enhance operational efficiency within the Chicago Department of Aviation. This dynamic role involves facilitating communication across departments, managing comprehensive project plans, and ensuring compliance with regulations. The ideal candidate will demonstrate strong project management skills, proactive risk management, and the ability to deliver high-level reports to stakeholders. Join a forward-thinking organization committed to diversity and excellence, where your contributions will directly impact the community and enhance public service delivery.

Qualifications

• Bachelor's degree required with 3 years of experience in program administration.
• Must pass airport background check and have a valid license at hire.

Responsibilities

• Facilitate communication between leaders to align project objectives.
• Develop and manage project plans ensuring timely delivery.
• Monitor project status and address risks proactively.

Skills

Project Management

Communication Skills

Risk Management

Budget Management

Compliance Knowledge

Education

Bachelor's degree in Public or Business Administration

Related field experience

Job description

Job Description - PROJECT COORD (409761)

Job Number:

409761

BID/JOB ANNOUNCEMENT

Chicago Department of Aviation

Chief Asset Officer’s Office

Number of Positions: 1

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on March 31, 2025.

ESSENTIAL DUTIES:

1. Facilitating and optimizing communication between section leaders and the Managing Deputy Commissioner to ensure alignment of project objectives, priorities, and status, and to drive decision-making.
2. Pro-actively monitoring project status and addressing potential risks by providing real-time solutions and adjustments to ensure all projects meet deadlines, stay within scope, and adhere to quality standards.
3. Developing and managing comprehensive project plans that include detailed schedules, budgets, and resource allocation, ensuring effective execution and timely delivery of initiatives.
4. Ensuring full compliance with departmental policies, regulations, and industry standards, addressing any issues that arise to maintain alignment with legal and organizational requirements.
5. Driving the preparation and delivery of high-level project reports, status updates, and presentations for leadership and stakeholders, providing critical insights into project performance and outcomes.
6. Tracking and documenting performance across all projects, ensuring all tasks are completed on time, within scope, and aligned with the department’s strategic goals.
7. Leading project execution by overseeing the coordination of timelines, resources, and deliverables across the Managing Deputy's sections, ensuring seamless execution of strategic initiatives.
8. Assisting the Project Administrator with projects and programs such as Eno, W4A Girls STEM Program and AMAC Chicago.
9. Overseeing the seasonal Pool Motor Truck Driver program, setting up meetings with appropriate parties, reviewing candidate qualification, on-boarding and off-boarding of the 400 Pool Motor Truck Drivers, etc.

Additional duties may be required for this position.

LOCATION: Chicago Department of Aviation

DAYS & HOURS: MONDAY-FRIDAY 9:00 A.M. - 5:00 P.M.

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS: Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Social Sciences, Planning or a related field, supplemented by three years of progressively responsible experience in program administration, or an equivalent combination of training and experience is required.

NOTE: The candidate selected for hire must pass an airport background check and a Security Threat Assessment (STA).

NOTE: This position is subject to work off hour shifts as required.

NOTE: This position requires a VALID LICENSE at the time of hire.

SELECTION REQUIREMENTS: This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

Job Posting

Mar 17, 2025, 5:00:00 AM | Closing Date (Period for Applying) - External: Apr 1, 2025, 4:59:00 AM