SR PROCUREMENT SPECIALIST

City of Chicago; Chicago (IL); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Procurement Specialist to oversee the city's procurement processes. This role involves coordinating Requests for Proposals (RFPs), ensuring compliance with procurement standards, and evaluating vendor bids. The ideal candidate will have a Bachelor's degree and four years of relevant experience, showcasing their ability to manage contracts and lead selection committees. Join a dynamic team committed to diversity and excellence in public service, where your contributions will directly impact the city's operations and community. This is an exciting opportunity to make a difference in a vital government role.

Qualifications

• Bachelor's degree plus 4 years of procurement or contract management experience.
• Experience in drafting and reviewing RFPs and RFQs.

Responsibilities

• Coordinate and enforce the city's procurement processes for various departments.
• Evaluate vendor bids and prepare documentation for solicitations.

Skills

Request for Proposals preparation

Selection committee oversight

Project management

Oral presentations

Enterprise Resource Planning systems (e.g., Oracle)

Procurement experience

Education

Bachelor's degree

Tools

Oracle ERP

Job description

JOB ANNOUNCEMENT

SENIOR PROCUREMENT SPECIALIST

Department of Procurement Services

Number of Positions: 9

(Additional vacancies are possible pending budget approval)

Applications for this position will be accepted beginning 3-18-25 until 11:59pm CDT on 4-1-25

Under general supervision, the class is assigned to the Department of Procurement Services responsible for coordinating and enforcing the city’s Request for Proposal (RFP), Request for Qualifications (RFQ) and Request for Information (RFI) procurement processes for operating departments and performs related duties as required.

ESSENTIAL DUTIES

1. Reviews and clarifies detailed specifications submitted by operating departments to ensure completeness and compliance with the city’s procurement standards for the purchase of goods and services (e.g., professional services, commodities, work services, materials, equipment)
2. Reviews checklists completed by staff in user departments and completes designated portions for the Department of Procurement Services
3. Verifies the validity of supplemental documentation and attaches to contract packages for further review and approval
4. Advises and provides technical assistance to staff in operating departments on the city’s procurement processes and procedures
5. Evaluates vendor bids, and solicitation of bids/RFPs/RFQs for the responsiveness to contract specifications (e.g., cost, qualifications)
6. Prepares documentation for the advertisement and solicitation of bids, RFP/RFQs
7. Participates in and facilitates evaluation committees to review submitted proposals in response to RFPs and RFQs including contract negotiation with selected vendors
8. Prepares addendum for revision or clarifications to the solicitation of bids/RFP/RFQs
9. Calculates bid tabulations and makes recommendations for the selection of the lowest bidder, as required
10. Evaluates vendor proposals for the responsiveness of bids/RFP/RFQs solicitation documents
11. Reviews and approves contract modifications and prepares addendums in order to notify prospective bidders of changes
12. Prepares tabulations for bids/RFP/RFQ evaluation reports for vendor selection
13. Schedules and facilitates pre-bid and post-bid conferences to review contract scope and to respond to participant questions
14. Reviews contract modifications and amendments to verify allowable contract changes
15. Maintains copies of contract documentation and forwards for imaging and record keeping purposes
16. Job requires travel to O’Hare International Airport

Additional duties may be required for this position

Location: 121 N. Lasalle 8th Floor, Midway or O’Hare International Airport, Chicago, IL.

Days: Monday-Friday

Hours: 8:30a.m. to 4:30p.m.

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Graduation from an accredited college or university with a Bachelor’s degree, plus four (4) years of work experience in the development, negotiation, and administration of contracts management and/or procurement of supplies, equipment or services, or an equivalent combination of education, training and experience.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Desired Skills:

• Experience preparing, drafting, or reviewing Request for Proposals/Request for Qualifications
• Experience overseeing selection committees or processes
• Project management experience or experience working as a team lead
• Experience giving oral presentations
• Experience with Enterprise Resource Planning systems such as Oracle or an equivalent system.
• Four (4) years of work experience in procurement

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.

Job Posting

Job Posting: Mar 18, 2025, 5:01:00 AM | Closing Date (Period for Applying) - External: Apr 2, 2025, 4:59:00 AM