Project Controls - Specialist

Ontivity; Little Rock (AR); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health plan

401(k)

Life & disability insurance

Job summary

Ontivity seeks a Project Controls Specialist to support Field Operations with project setup, financial forecasting, and cost control. The role emphasizes data automation, reporting, and strategic planning to improve project outcomes.

Collaboration with project managers, accounting, and operations is essential to maintain budgets, monitor cash flow, and deliver timely insights. Proficiency in Excel and accounting concepts is expected, with some travel possible.

Qualifications

• Experience in wireless, telecommunications, construction, and/or public utility is preferred.
• Proficiency in Microsoft Office suite applications including Word, PowerPoint, and Access
• Advanced knowledge and experience using Microsoft Office Excel and data analysis functions
• Proficiency in QuickBase software suite (or other relational database applications)
• Strong analytical skills
• Detail-oriented and thorough
• Ability to work on multiple projects and effectively manage priorities
• Excellent communication skills (both oral and written)
• Ability to work independently and as a member of various teams
• Familiarity with the percentage of completion revenue recognition method and WIP process
• General understanding of accounting concepts and practices

Responsibilities

• Create, track, monitor, and report the progress of projects from start to finish to ensure that Project Managers are performing within budget limitations while also meeting key deadlines.
• Maintain financial forecasts for weekly invoicing projections in collaboration with Project Managers.
• Coordinate and facilitate meetings with internal team members on a regular basis to review the financial status of projects and address pending action items as needed.
• Maintain a detailed project list, tracking progress and key performance indicators associated with initiatives within the department including backlog, unsupported revenue, and underbilling's.
• Assist in preparing for and finalizing the monthly construction work-in-progress file used to review the financial performance of the company as well as individual customers and project managers.
• Provide special project support to the VP/GM, executive team, and operations department that is specifically related to financial impact analysis.
• Assist the accounting department in resolving vendor purchase order discrepancies to ensure invoices are processed and paid in a timely manner.
• Monitor accounts receivable for assigned project managers to ensure invoices are approved and scheduled to be paid on time based on the customer’s terms.
• Effectively and accurately communicate relevant project information particularly when resolving urgent issues that require coordination with other departments and/or upper management.
• Participate in ad hoc analysis and reporting, formulating recommendations based on conclusions formed from analyzing project managers portfolios and identifying trends.
• Perform capital expenditure studies to determine the financial impact of owning equipment as compared to leasing equipment.
• Obtain an in-depth understanding of business functions and processes within the company with the goal of evolving current and future processes.
• Act as a mentor to less experienced or new team members pertaining to project controls and financial principles.
• Other duties as assigned.

Skills

Analytical skills

Detail-oriented

Communication skills

Multitasking

Independent work

Team collaboration

Revenue recognition

WIP process

Accounting concepts

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

PowerPoint

Microsoft Access

Excel

Job description

Summary:

The Project Controls Specialist is an independent member of the Project Controls Team providing any of the following as assigned: project setup, financial impact analysis, pricing and costing analysis, process improvement, project leadership, cost control functions, data automation, and summarization, financial forecasting, strategic planning, goal tracking, and ad hoc reporting. All of the above is done in support of the Field Operations of Ontivity.

Key Responsibilities:

• Create, track, monitor, and report the progress of projects from start to finish to ensure that Project Managers are performing within budget limitations while also meeting key deadlines.
• Maintain financial forecasts for weekly invoicing projections in collaboration with Project Managers.
• Coordinate and facilitate meetings with internal team members on a regular basis to review the financial status of projects and address pending action items as needed.
• Maintain a detailed project list, tracking progress and key performance indicators associated with initiatives within the department including backlog, unsupported revenue, and underbilling's.
• Assist in preparing for and finalizing the monthly construction work-in-progress file used to review the financial performance of the company as well as individual customers and project managers.
• Provide special project support to the VP/GM, executive team, and operations department that is specifically related to financial impact analysis.
• Assist the accounting department in resolving vendor purchase order discrepancies to ensure invoices are processed and paid in a timely manner.
• Monitor accounts receivable for assigned project managers to ensure invoices are approved and scheduled to be paid on time based on the customer’s terms.
• Effectively and accurately communicate relevant project information particularly when resolving urgent issues that require coordination with other departments and/or upper management.
• Participate in ad hoc analysis and reporting, formulating recommendations based on conclusions formed from analyzing project managers portfolios and identifying trends.
• Perform capital expenditure studies to determine the financial impact of owning equipment as compared to leasing equipment.
• Obtain an in-depth understanding of business functions and processes within the company with the goal of evolving current and future processes.
• Act as a mentor to less experienced or new team members pertaining to project controls and financial principles.
• Other duties as assigned.

Physical Demands

Employee is occasionally required to stand; walk; sit; use hands to handle objects, tools, or controls; reach with hands and arms.

Occasionally required to lift or move up to 25 pounds

Must be able to pass pre-employment screening that includes background and drug testing, and participate in a random testing program

Position requires working in a professional office atmospher

Must possess valid driver’s license and may be required to drive company vehicles

Minimum Qualifications:

• Experience in wireless, telecommunications, construction, and/or public utility is preferred
• Proficiency in Microsoft Office suite applications including Word, PowerPoint, and Access
• Advanced knowledge and experience using Microsoft Office Excel and data analysis functions
• Proficiency in QuickBase software suite (or other relational database applications)
• Strong analytical skills
• Detail-oriented and thorough
• Ability to work on multiple projects and effectively manage priorities
• Excellent communication skills (both oral and written)
• Ability to work independently and as a member of various teams
• Familiarity with the percentage of completion revenue recognition method and WIP process
• General understanding of accounting concepts and practices

Supervisory Requirements:

This position has minimal to no supervisory requirements

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. with some overtime requirements and some schedule flexibility.

Travel

May be required to travel (10 to 20%)

Required Education and Experience

High School Diploma or General Education Degree (GED) is required, Bachelor’s degree preferred

Three years of experience in wireless, telecommunications, construction, and/or public utility is preferred

Additional Eligibility Qualifications

None required for this position.

Our Benefits

Enertech offers a comprehensive benefits package that is designed to enhance all aspects of our employees’ well-being. In addition to competitive pay; our benefits package includes:

• Health, dental, and vision plans (for team members and their families)
• Financial planning through our 401(k) program
• Additional benefits including life and disability insurance

EEO Statement

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and genetics. In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability, or veteran status. Improper interference with the ability of Ontivity's employees to perform their job duties may result in discipline up to and including discharge.

Job Type: Full-time