Project Controls Coordinator

WSP in the U.S.; Tulsa (OK); On-site; USD 65,000 - 90,000; Full time

Job summary

WSP USA is seeking a Project Controls Coordinator to join the Project Controls team, located in Tulsa, OK or Dallas, TX. The role supports major projects by maintaining budgets, forecasts, and cost data within project controls systems.

You will interact with Project Managers, contractors, and stakeholders to keep costs and schedules current and accurate. Your responsibilities include cost tracking, variance analysis, reporting, setup activities, and ensuring data quality across multiple systems.

Qualifications

• Experience in budgeting, forecasting, cost tracking, and variance analysis.
• Experience with project controls systems and ERP tools.
• Familiarity with multi-disciplinary project environments.
• Strong Excel and MS Office skills.
• Effective written and verbal communication.],
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Responsibilities

• Support Project Managers in maintaining budgets, forecasts, and costs.
• Coordinate with project teams, contractors, and stakeholders to collect updates and ensure data is current.
• Assist with monthly cost tracking, forecast updates, variance analysis, accruals, and project reporting.
• Prepare and distribute project status reports, dashboards, meeting materials, and financial summaries.
• Monitor data quality, identify discrepancies or missing information, and resolve data issues promptly.
• Support project setup activities, including work order creation, charge code administration, and document management.
• Maintain project document controls, including registers, revision status, distribution, and records completeness.
• Facilitate communication between Project Managers, Project Controls, Finance, and stakeholders.
• Assist with change management, invoice tracking, commitment management, and project closeout.

Skills

Budgeting

Forecasting

Cost controls

Project coordination

Data analysis

Education

Bachelor's degree in Business, Finance, Accounting, Engineering, Construction Management, Project Management, or related field

Tools

EcoSys

SAP

Procore

e-Builder

Primavera P6

Microsoft Project

Power BI

Job description

This Opportunity

WSP is seeking a Project Controls Coordinator to join their Project Controls team supporting major projects. This individual will be located in one of our WSP locations in either Tulsa OK or Dallas TX.

Job Description

WSP is seeking a Project Controls Coordinator to join their Project Controls team supporting major projects. This individual will be located in one of our WSP locations in either Tulsa OK or Dallas TX.

Your Impact

• Support Project Managers in maintaining accurate project budgets, forecasts, commitments, actual costs, accruals, and financial data within project controls and financial systems.
• Coordinate with project teams, contractors, and stakeholders to collect project updates and ensure cost, schedule, and project data is current, complete, and accurately recorded.
• Assist with monthly project controls activities, including cost tracking, forecast updates, variance analysis, accrual collection, and project reporting.
• Prepare and distribute project status reports, dashboards, meeting materials, and financial summaries to support project decision-making.
• Monitor project data quality, identify discrepancies or missing information, and work with project teams to resolve data issues in a timely manner.
• Support project setup activities, including work order creation, charge code administration, project documentation management, and configuration of project controls systems.
• Maintain project document controls, including document registers, revision status, distribution, filing, and records completeness, and support the tracking of tasks, action items, deliverables, due dates, and project checklists through completion.
• Facilitate communication between Project Managers, Project Controls, Finance, and other stakeholders to ensure alignment on project status, costs, forecasts, and key deliverables.
• Assist with change management, invoice tracking, commitment management, project closeout activities, and continuous improvement of project controls processes and reporting tools

Who You Are

Minimum Requirements

• Bachelor's degree in Business, Finance, Accounting, Engineering, Construction Management, Project Management, or a related field. Equivalent combinations of education and experience may be considered.
• 1-3 years of experience supporting project controls, cost controls, project coordination, project administration, project management, or related functions on capital projects.
• Experience with document management or document controls, including maintaining project records and registers and tracking tasks, action items, deliverables, due dates, and checklists to completion.
• Foundational understanding of project cost management principles, including budgeting, forecasting, cost tracking, and variance analysis.
• Experience working with project management, financial, ERP, PMIS, document management, or project controls systems. Familiarity with tools such as EcoSys, SAP, Procore, e-Builder, Primavera P6, or Microsoft Project is preferred.
• Proficiency in Microsoft Excel and Microsoft Office applications, with the ability to organize, analyze, and maintain project data.
• Strong analytical and problem-solving skills, with keen attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to effectively coordinate with Project Managers, project teams, clients, contractors, and stakeholders.
• Experience with Power BI, reporting tools, or data visualization platforms is preferred but not required.

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to our team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.