Project Controls Analyst: Excel-Driven Tracking & Billing

Wadetrim; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Performance bonuses

Education reimbursement

Job summary

Wadetrim, located in Miami, is seeking a Project Controls Specialist to provide administrative and project support. The role involves data entry, document coordination, and invoicing support. Ideal candidates will have a bachelor’s degree and a strong proficiency in Microsoft Excel, along with excellent organizational and communication skills.

This position provides an opportunity for personal growth in project controls and analytics, contributing directly to project tracking and reporting processes.

Qualifications

• Experience in an administrative, coordination, or support role.
• Interest in learning project controls, analytics, or reporting.
• Exposure to scheduling tools or project management software is a plus.

Responsibilities

• Assist with data entry and maintenance of project tracking spreadsheets.
• Organize and update project documents and schedules.
• Support Project Managers with general coordination tasks.
• Assist with meeting preparation and follow-up items.
• Support monthly invoicing activities.
• Track subconsultant invoices and documentation.

Skills

MS Excel (dynamic formulas, lookups, tables)

Strong organizational skills

Communication skills

Ability to prioritize tasks

Education

Bachelor’s degree in finance, business, or accounting

Tools

Power BI

Microsoft Office (Outlook, Word, PowerPoint, Teams)

Job description

Wadetrim, located in Miami, is seeking a Project Controls Specialist to provide administrative and project support. The role involves data entry, document coordination, and invoicing support. Ideal candidates will have a bachelor’s degree and a strong proficiency in Microsoft Excel, along with excellent organizational and communication skills.

This position provides an opportunity for personal growth in project controls and analytics, contributing directly to project tracking and reporting processes.