Project Controls Specialist #2969.26

Wadetrim; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Performance bonuses

Education reimbursement

Job summary

Wadetrim, located in Miami, is seeking a Project Controls Specialist to provide administrative and project support. The role involves data entry, document coordination, and invoicing support. Ideal candidates will have a bachelor’s degree and a strong proficiency in Microsoft Excel, along with excellent organizational and communication skills.

This position provides an opportunity for personal growth in project controls and analytics, contributing directly to project tracking and reporting processes.

Qualifications

• Experience in an administrative, coordination, or support role.
• Interest in learning project controls, analytics, or reporting.
• Exposure to scheduling tools or project management software is a plus.

Responsibilities

• Assist with data entry and maintenance of project tracking spreadsheets.
• Organize and update project documents and schedules.
• Support Project Managers with general coordination tasks.
• Assist with meeting preparation and follow-up items.
• Support monthly invoicing activities.
• Track subconsultant invoices and documentation.

Skills

MS Excel (dynamic formulas, lookups, tables)

Strong organizational skills

Communication skills

Ability to prioritize tasks

Education

Bachelor’s degree in finance, business, or accounting

Tools

Power BI

Microsoft Office (Outlook, Word, PowerPoint, Teams)

Job description

What We Offer

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

Position Description

We are seeking a Project Controls Specialist to provide administrative and project support to our Project Controls and project teams. This role is well‑suited for someone who is highly organized, comfortable working in Excel, and interested in learning how projects are tracked, billed, and coordinated. The Project Controls Specialist will assist with project data entry, document coordination, invoicing support, and general project tracking. This position offers opportunities for growth for someone interested in developing skills in project controls, analytics, and project operations.

Responsibilities

• Assist with data entry and maintenance of project tracking spreadsheets and logs
• Help organize and update project documents, schedules, and deliverables
• Support Project Managers and Project Controls staff with general coordination tasks
• Assist with meeting preparation, notes, and follow-up items as needed
• Support monthly invoicing activities by gathering backup, organizing information, and assisting with reviews
• Assist with tracking subconsultant invoices and coordinating documentation
• Maintain invoice and billing logs to support timely processing
• Update Excel-based trackers used for monitoring project status, schedules, and budgets
• Assist with compiling basic reports and summaries for internal use
• Learn and support project tracking and reporting processes over time
• Strong proficiency in Microsoft Excel (dynamic formulas, lookups, tables; Power Query or advanced functions a plus)
• Working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Teams)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize work
• Strong communication skills and willingness to ask questions

Qualifications

• Experience in an administrative, coordination, or support role
• Interest in learning project controls, analytics, or reporting
• Exposure to Power BI, scheduling tools, or project management software is a plus but not required
• Experience in engineering, construction, or professional services environments is beneficial
• Bachelor’s degree in finance, business, or accounting

Wade Trim is an affirmative action/equal opportunity employer.