Project Controls Specialist I #2882.08

Wadetrim; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Wade Trim is seeking a Project Controls Specialist to provide administrative and project support across our project controls and teams. The role suits a highly organized individual with strong Excel skills, eager to learn how projects are tracked, billed, and coordinated.

You will assist with data entry, document coordination, invoicing support, and general project tracking, with growth opportunities in analytics and project operations.

Qualifications

• Experience in an administrative, coordination, or support role.
• Interest in learning project controls, analytics, or reporting.
• Exposure to Power BI, scheduling tools, or project management software is a plus but not required.
• Experience in engineering, construction, or professional services environments is beneficial.

Responsibilities

• Assist with data entry and maintenance of project tracking spreadsheets and logs
• Help organize and update project documents, schedules, and deliverables
• Support Project Managers and Project Controls staff with general coordination tasks
• Assist with meeting preparation, notes, and follow-up items as needed
• Support monthly invoicing activities by gathering backup, organizing information, and assisting with reviews
• Assist with tracking subconsultant invoices and coordinating documentation
• Maintain invoice and billing logs to support timely processing
• Update Excel-based trackers used for monitoring project status, schedules, and budgets
• Assist with compiling basic reports and summaries for internal use
• Learn and support project tracking and reporting processes over time
• Strong proficiency in Microsoft Excel (dynamic formulas, lookups, tables; Power Query or advanced functions a plus)
• Working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Teams)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize work
• Strong communication skills and willingness to ask questions

Skills

Excel proficiency

Organizational skills

Communication skills

Education

Bachelor’s degree in finance, business, or Accounting

Tools

Power BI

Scheduling tools

Project management software

Microsoft Office

Job description

What We Offer:

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

Position Description:

We are seeking a Project Controls Specialist to provide administrative and project support to our Project Controls and project teams. This role is well-suited for someone who is highly organized, comfortable working in Excel, and interested in learning how projects are tracked, billed, and coordinated. The Project Controls Specialist will assist with project data entry, document coordination, invoicing support, and general project tracking. This position offers opportunities for growth for someone interested in developing skills in project controls, analytics, and project operations.

• Assist with data entry and maintenance of project tracking spreadsheets and logs
• Help organize and update project documents, schedules, and deliverables
• Support Project Managers and Project Controls staff with general coordination tasks
• Assist with meeting preparation, notes, and follow-up items as needed
• Support monthly invoicing activities by gathering backup, organizing information, and assisting with reviews
• Assist with tracking subconsultant invoices and coordinating documentation
• Maintain invoice and billing logs to support timely processing
• Update Excel-based trackers used for monitoring project status, schedules, and budgets
• Assist with compiling basic reports and summaries for internal use
• Learn and support project tracking and reporting processes over time
• Strong proficiency in Microsoft Excel (dynamic formulas, lookups, tables; Power Query or advanced functions a plus)
• Working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Teams)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize work
• Strong communication skills and willingness to ask questions

Required Qualifications

• Experience in an administrative, coordination, or support role
• Interest in learning project controls, analytics, or reportingExposure to Power BI, scheduling tools, or project management software is a plus but not required
• Experience in engineering, construction, or professional services environments is beneficial.
• Bachelor’s degree in finance, business, or Accounting

About Wade Trim:

Wade Trim is committed to maximizing the value of infrastructure investments. We’ve been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.

Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm’s future through strategic planning. Work/life balance is supported through a flexible, hybrid work schedule that brings team members together in the office at least three days a week and connects them virtually when working from home.

To solve our clients’ toughest challenges, we’ve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients’ needs.

Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.

Wade Trim is an Affiliated Action/Equal Opportunity Employer.