Project Controls Analyst

KOMAN Family of Companies; Phoenix (AZ); On-site; USD 65,000 - 95,000; Full time

Job summary

KOMAN Family of Companies is seeking a Project Controls Analyst II to support government awards and subcontractor deliverables. You will monitor contract values, track progress, and analyze costs in JAMIS ERP to ensure project success.

The role requires experience with billing, compliance, and reporting under FAR/DFARs, plus proficiency in MS Office. You will collaborate with project managers and general managers to maintain schedules and budgets.

Qualifications

• Bachelor’s degree in business, accounting, finance or related field.
• Three to five years’ experience with billing and invoicing.
• Two to three years’ experience with contract administration within construction.
• Government contracts, payment systems and certified payroll experience required.
• Understanding FARs, DFARs, and SAM.gov regulations.

Responsibilities

• Keep accurate records of expenditures and timelines, monitor compliance and market changes.
• Assist leadership with creating AOPs and tracking budgets for the year.
• Track subcontractor contracts and change orders; ensure changes are in JAMIS ERP.
• Process and code invoices; ensure approvals and signatures are present.
• Enter and reconcile billings in JAMIS ERP and billing platform; track outstanding invoices.
• Monitor WIP, margins, and LOS calculations; report variances to SBAs and PMs.

Skills

Strong interpersonal communication

Microsoft Office

Scheduling software

JAMIS ERP

Education

Bachelor’s degree in business, accounting, finance or related field

Tools

JAMIS ERP

Billing platform

Microsoft Office

Job description

The Project Controls Analyst II is responsible for supporting subsidiary project activity on government awards and strong interface with project teams in support of subcontractor deliverables as they relate to project success. Monitoring contract award values and subcontractor performance and delivery schedules as they impact the project budget. PC Analyst works in JAMIS ERP, in addition to maintaining, tracking, analyzing project schedules, progress measurement, cost estimates and variances. Additional government required project knowledge for verifying certified payroll, pay apps, and subcontractor invoice compliance, WAWF and RMS when reporting and supporting government awards.

Essential Functions

• Keep accurate records of expenditures and timelines, track regulatory compliance of each phase, and monitor any market changes that may affect the project.
• Assist leadership with creating AOP’s and tracking budgets for the year.
• Track subcontractor contracts and any change orders, ensuring that changes are made in JAMIS ERP.
• Ensure all contracts and change orders have been executed by the Project Manager or General Manager.
• Collect and input into financial system and project files the following for each subcontract award: insurance, bonding, SF1413, FSRS reporting, certified payroll, pre-qualification of subs mid project.
• Review billings for accuracy and ensure all signatures are present.
• Enter billings into JAMIS ERP and Billing Platform.
• Log billings in log to track outstanding invoices.
• Collect all vendor invoices from Project Managers on a weekly basis.
• Ensure all vendors invoices are received at project site and home office.
• Facilitate approval and coding of invoices.
• Process new vendor applications and send to accounting for new vendor set up in JAMIS ERP.
• Ensure conditional lien has been received.
• Create project budgets through teamwork with the PM or GM.
• Create Schedule of Values billing template to be used and discussed with the project team, tracking variances, and project impacts.
• Create Progress Schedules (AF 3064, AF 3065)
• WIP meetings with project budget monitoring & processing of adjustments in JAMIS ERP.
• Monitor margin of LOS % and work with PM to obtain accurate % for compliance, reporting to SBA, and be familiar with LOS calculations for accurate reporting.
• Monthly billings – variances against forecast, enter in government systems, check compliance prior to subcontractor pay out.
• Attend project kick off meetings and coordinate with project team and contracting officer project deliverables.
• Submit pre-construction submittals – COI, Bonding, AF 3065, etc)
• Monitor and request project CPAR’s upon completion of project.
• Manage substantial completion process and documentation.
• Upload invoices in Egnyte and enter invoice log.
• Identify invoices over 45 days old and notify stakeholders.
• Enter invoices into JAMIS ERP.
• Reconcile vendor statements.
• Gather and enter certified payroll timesheets into JAMIS ERP.
• Maintain files with all project documentation.
• Upon project completion, archive all project documentation.

Education/Certifications

• Bachelor’s degree in business, accounting, finance or related field, or equivalent experience preferred.

Required Qualifications

• Three to (3) five (5) years’ experience with billing and invoicing.
• Two (2) to three (3) years’ experience with contract administration within the construction industry.
• Previous experience with government contracts, payment systems, and certified payroll is required.
• JAMIS ERP experience is a plus.
• Understanding FARs, DFARs, and SAM.gov regulations is required.
• Strong interpersonal communication skills.
• Strong computer skills including scheduling software and Microsoft Office products.

Work Environment And Physical Requirements

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required, sometimes for extended periods, to walk, stand, or sit.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• The employee is occasionally required to climb ladders or stairs; use hands to type, finger, handle, or feel; reach with hands and arms; balance, stoop, kneel, crouch, or crawl; and get in and out of vehicles. The employee may occasionally lift and/or move small or large objects up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
• While performing the duties of this job, the employee is frequently exposed to outside weather conditions and occasionally exposed to moving mechanical parts and high, precarious places. The noise level in the work environment is usually moderate.
• Typical hours are Monday through Friday, 7:00 AM to 4:00 PM, however hours can fluctuate depending on project needs to include evenings, nights, and weekends.
• Local travel to construction worksites may be required.