Project Coordinator

Webcor Construction, LP; San Francisco (CA); On-site; USD 52,348 - 57,859; Full time

Job summary

Webcor Construction, LP is looking for a Project Coordinator in San Francisco to provide overall administrative support to project teams. The role involves managing project startup and closeout tasks, ensuring compliance with regulatory requirements, and processing subcontractor invoices.

Ideal candidates should have a high school diploma, two years of relevant work experience preferably in construction, and strong organizational and communication skills. The position offers a competitive hourly pay range of $38-$42.

Qualifications

• Two years’ work experience, preferably in the construction or accounting field.
• Prior experience in document control on public works projects is a plus.

Responsibilities

• Provide overall administrative support to project teams.
• Assist project team with project startup and closeout tasks.
• Coordinate with Project Manager in onboarding team members.
• Ensure proper documentation for subcontractors and vendors.
• Process new hires and employee transfers for union employees.
• Oversee accounts payable for subcontractor and vendor invoices.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Familiarity with Workday

Familiarity with CMiC

Familiarity with Textura

Experience with LCP Tracker

Education

High School diploma or equivalent GED

Job description

The Project Coordinator provides overall administrative support to project teams for day-to-day activities.

Project Startup and Closeout

• Assists project team with project startup/close out tasks including office mobilization and demobilization.
• Establishes document control and archiving procedure inclusive of all external archive project documents in accordance with Webcor’s Best Practices.
• Works with the project team to ensure that all regulatory compliances are met including insurance and preliminary notices in accordance with Best Practices and as required by the project.
• Coordinates with Project Manager in onboarding team members as well as external stakeholders.

Subcontract and Vendor Management

• Ensures proper documentation of subcontractor files, subcontracts, change orders, preliminary notices lien waivers, and other project related compliance.
• Coordinates with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.

Subcontractor and Vendor Invoice Processing

• Oversees all aspects of Accounts Payable within multiple accounting software in compliance with Best Practices.
• Works within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy.
• Ensures subcontractor and vendor is in compliance as required by the project and standard best practices.

Union Employee Onboarding and Timekeeping

• Processes new hires and employee transfers, coordinates lay off paperwork, verifies payroll and reimbursements on a weekly basis, and ensures training course compliance for union employees.
• Administers drug testing requests, coordinating with the drug testing vendor.
• Certifies payroll and all public works compliance as required.

Monthly Accounts Receivable and Client Billing

• Works closely with subcontractors to collect monthly progress billings and collect supporting documentation for monthly reimbursement within multiple accounting software.
• Assists in preparing monthly client billings if a Project Accountant is not assigned.

General Office Management

• Assists with jobsite office set up and vendor services management.
• Greets visitors, orders office and food supplies, maintains office and housekeeping of kitchen, mail area, conference room(s) and lobby.
• Distributes and prepares incoming and outgoing mail /packages.
• Promotes sustainable practices in partnership with Webcor’s Sustainability department.
• Promotes safety during the performance of all daily project responsibilities.

Technical Skills and Knowledge Required

• Adept in learning new software quickly.
• Familiarity with database information flow/costing software preferred.
• Strong computer skills with proficiency in Microsoft Word, Excel, and Outlook.
• Familiarity with Workday and/or CMiC and/or Textura is a plus.
• Experience utilizing LCP Tracker is a plus.

Behavioral Competencies Required

• Working level organizational skills.
• Working level communication skills. Proficient in addressing audiences of various sizes, conveying messages and ideas clearly and effectively.
• Demonstrates the ability to write clear, concise, and professional communications.
• Working level decision quality and use of sound judgement.
• Working level customer focus and the ability to work cohesively with others.

Required Education and Work Experience

• High School diploma or equivalent GED required.
• Two years’ work experience, preferably in the construction or accounting field.
• Prior experience in document control on public works projects, including performing certified payroll a plus.

Physical Requirements

• Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
• Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl.
• While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock.
• The noise in these work environments is usually moderate to very loud.

It does not exclude other duties as assigned.

Equal Opportunity Statement

Webcor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Range of base pay is $38/hr-$42/hr. Actual pay is based on individual skill level and experience.