Project Controls Admin Specialist

Amentum; Idaho Falls (ID); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) matching

Job summary

Amentum is seeking a Project Controls Administrative Assistant to support our Spent Fuel Handling Project at Naval Reactors Facility on the Idaho National Lab property. The role provides high-level administrative, organizational, and coordination support to the Project Controls Manager and team.

Candidates should have experience in administrative support within project controls or related fields, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Experience in administrative support within project controls or related environments.
• Must show proof of US citizenship.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office tools.
• High attention to detail and confidentiality.
• Ability to work independently and with diverse teams.

Responsibilities

• Provide daily administrative support to the Project Controls Manager, including calendar management, meeting scheduling, and correspondence handling.
• Prioritize tasks and manage deadlines to ensure timely completion of admin and project activities.
• Prepare, format, proofreading, and distribute project documentation, reports, and presentations.
• Maintain and organize project files, logs, and records for accuracy and accessibility.
• Coordinate project meetings: agendas, minutes, action items, and follow-ups.
• Facilitate communication between project teams, procurement, and internal departments.
• Support Cost Management by collecting cost data and assisting with cost reports.
• Assist with procurement and contract administration tasks such as purchase requisitions, tracking purchase orders, and maintaining vendor documentation.
• Manage office supplies and logistics for the department.
• Onboard new project personnel by coordinating training and access documentation.
• Perform other administrative duties to support project planning and execution.

Skills

Administrative support

Project controls

Engineering

Construction

Procurement

Communication skills

Tools

Microsoft Office

Job description

Amentum is seeking a Project Controls Administrative Assistant to support our Spent Fuel Handling Project at Naval Reactors Facility on the Idaho National Lab property. The role provides high-level administrative, organizational, and coordination support to the Project Controls Manager and team.

Candidates should have experience in administrative support within project controls or related fields, strong organizational and communication skills, and proficiency with Microsoft Office.