Principal Contracts Administrator (REQ 343)

Applied Physical Sciences Corp (APS); Concord (MA); Hybrid; USD 120,000 - 155,000; Full time

Job summary

Applied Physical Sciences (APS) seeks an experienced Principal Contracts Administrator in Concord, MA to manage the cradle-to-grave contract portfolio and ensure compliance with company policy and government regulations. You will work under the Director of Contracts and Supply Chain, with flexibility for work-from-home arrangements.

This role requires deep knowledge of government contracting, OTAs, and export controls, plus advanced Excel and strong communication skills.

Qualifications

• Bachelor’s degree in finance, business or related area; minimum 10 years in complex Gov/DoD contracting.
• Preferred NCMA or related professional certification.
• Strong attention to detail, and strong written and verbal communication skills.
• Knowledge of FAR, DFARS, Data Rights, Intellectual Property and OTAs.
• Advanced MS Excel modeling and MS Office proficiency.
• Ability to obtain and maintain a U.S. Security Clearance.

Responsibilities

• Provide advanced hands-on administration and management of contracts and OTAs (proposal submission through contract closeout).
• Lead the development of cost proposals for government and prime contractor requests.
• Support negotiations of contracts, NDAs, Teaming Agreements, and License Agreements.
• Assist program managers with contract term interpretation and dissemination of contract information.
• Support Government property administration, audits, and closeout activities.
• Interface with purchasing and supply chain to ensure compliance with prime contract requirements.

Skills

Contract administration

Cost proposals

ITAR/EAR export compliance

FAR/DFARS knowledge

Excel modeling

Negotiation

Government/DoD contracting

MS Office

Security clearance readiness

Education

Bachelor’s degree in finance or business

Tools

Deltek Costpoint

Job description

Overview

Applied Physical Sciences (APS) is seeking an experienced full-time Principal Contracts Administrator to become an important part of a rapidly growing team for its Concord, Massachusetts office. This position reports to the Director of Contracts and Supply Chain and is responsible for cradle-to-grave contract administration of the company’s entire contract portfolio to ensure accountability in accordance with applicable company policy and government regulations. Work-from-home flexibility may be considered.

APS works on exciting, technically challenging, research & development programs where multidisciplinary teams work closely to address difficult national security needs. At APS, you will work in a small company environment where technical and administrative excellence are rewarded, and an entrepreneurial spirit is encouraged. This position will allow applicants to make meaningful contributions to the APS mission.

Job Functions And Responsibilities

• Provide advanced hands-on administration and management of contracts and OTAs (proposal submission through contract closeout);
• Provide hands-on administration and management of subcontracts (proposal submission through contract closeout);
• Lead the development of complex cost proposals in response to government and prime contractor requests for proposals requiring advanced skills in MS Excel;
• Support the negotiations of contracts with terms and conditions favorable to the company;
• Draft, review and support negotiations of various other agreements such as Non-disclosure Agreements, Teaming Agreements, License Agreements, etc.;
• Assist program managers with project setups and interpretation and application of contract terms and conditions; and provide them with timely dissemination of contract information;
• Support Government property administration, audits, and closeout activities;
• Interface with purchasing and supply chain administrators to ensure compliance with prime contract requirements, corporate policies, and approved business systems;
• Understand and recommend opportunities and approaches to minimize exposure to contractual risk;
• Perform government regulation research and other duties as may be assigned;
• Support the ITAR and EAR Export Compliance process; and
• Other duties as assigned by the Director of Contracts and Supply Chain.

Required Attributes And Skills

• Bachelor’s degree in finance, business or a related specialized area plus a minimum of 10 years of relevant industry experience in complex Government/DoD contracting;
• Training and professional certification from National Contract Management Association (NCMA) or other related professional development association is preferred;
• Must demonstrate strong attention to detail, and possess strong written and verbal communication skills;
• Excellent planning and time management skills;
• Must demonstrate a strong understanding of the Government competitive proposal process;
• Must demonstrate a strong working knowledge of FAR, DFARS, Data Rights, Intellectual Property issues, and Other Transaction Agreements (OTAs);
• Proven experience in creating government contract cost proposals;
• Advanced Microsoft Excel modeling proficiency, along with mastery of other Microsoft Office applications;
• Capable of handling several assignments concurrently while still meeting deadlines;
• Must be willing to participate in any emergent role in a fast-paced environment; and
• Must be able to obtain and maintain a U.S. Security Clearance at the appropriate level.

Preferred Attributes And Skills

• Knowledge of ITAR and EAR, and other aspects of export compliance; and
• Familiarity with Deltek Costpoint or other similar ERP systems

APS, a wholly owned subsidiary of the General Dynamics Corporation, offers competitive salaries, excellent benefits, and comfortable working conditions. Candidates must possess or be able to obtain a DoD security clearance. Please note, obtaining a security clearance is a condition of employment which typically requires US citizenship and a thorough background investigation.

EOE: Vet/Disability