Project Control Specialist

WGA; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Ward Getz & Associates LLC (WGA) in Texas seeks a detail-oriented Project Control Specialist to support project execution and financial oversight across the lifecycle. You will coordinate project setup, tracking, and reporting, and act as a liaison between teams, clients, and subconsultants.

The ideal candidate brings 5+ years in project coordination within civil engineering, construction, or infrastructure, with proficiency in Procore, MS Project, Buildertrend, and data management in ERP

Qualifications

• Bachelor’s degree in technical, construction or business-related field preferred.
• 5+ years of experience in project coordination, operations support, or construction management.
• Proficiency with project management processes: scheduling, budgeting, procurement, documentation control.
• Experience with project management software (e.g., Procore, MS Project, Buildertrend) and document management tools.

Responsibilities

• Oversee project setup, tracking, and closeout to support execution and financial oversight.
• Coordinate with teams, subconsultants, and clients to ensure timely decisions and deliverables.
• Track budgets, forecasts, burn rates, and reporting; manage data in ERP and financial systems.

Skills

Project coordination

Budget management

Documentation control

Communication

Education

Bachelor’s degree in technical/construction/business fields

Tools

Procore

MS Project

Buildertrend

AutoCAD

Civil 3D

Job description

Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas based professional consulting firm that has steadily grew in a competitive market by consistently delivering exceptional quality and service. Our success is rooted in the belief that creative design drives successful projects and that strong collaborative relationships with municipalities, permitting authorities, and local and state agencies lead to tangible results throughout the development process. Our diverse project experience spans industrial, commercial, large mixed-use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single-family residential projects. From preliminary feasibility studies to full scale design, we are committed to providing value through innovative and cost-effective solutions tailored to each project's unique needs. With four established offices across Texas in Houston, The Woodlands, Austin, College Station, and San Antonio, and with remote team members located throughout the United States, WGA continues to expand its reach while maintaining a strong local presence.

Responsibilities

We are seeking a detail-oriented, organized, and experienced Project Control Specialist who provides important support for project execution and financial oversight throughout the project lifecycle. This role ensures coordination across teams, systems, and clients. The Project Control Specialist drives operational excellence by: supporting project setup, tracking, and closeout; monitoring budgets forecasts, performance, and risk and indicators; maintaining accurate reporting and compliance documentation; providing insight that supports informed decision-making and transparency. The ideal candidate is highly organized, communicative, and familiar with engineering, construction and/or consulting processes.

Responsibilities:

Project Initiation & Planning:

• Supervise due diligence efforts and support proposal creation.
• Coordinate and facilitate project kick-off meetings.
• Ensure complete and accurate project setup in systems of record.

Project Execution & Coordination:

• Oversee daily coordination of project tasks, schedules, and resource allocation.
• Act as the primary liaison between project teams, subconsultants and clients.
• Manage permit submittals, agency coordination, and WCR renewals.
• Track and monitor project documentation, inboxes, and expiration dates.
• Manage and maintain data accuracy in project management tools (Teams, Monday.com).
• Coordinate updates and reporting in ERP and financial systems.
• Ensure alignment of operational and financial data for reporting and forecasting.

Reporting & Analysis

• Track project budgets, actuals, and analyzing burn rates.
• Generate reports at both project and practice levels.
• Provide insight into project performance, trends, and variances.

Client & Team Interaction:

• Attend and document team and client meetings.
• Record decisions, track deliverables, and follow up on assigned tasks.
• Support communication and alignment across internal and external stakeholders.

Subconsultant & Financial Support:

• Assist with subconsultant setup, invoice tracking, and COI management.
• Support A/R collections and WIP review processes.
• Participate in project audits and compliance reviews.
• Collaborate with Project Accountant/Senior Project Accountants and Project Managers on financial aspects, excluding final billing.

General Oversight:

• Ensure projects meet operational and financial standards.
• Serve as a centralized point of coordination for project-related matters.
• Support strategic decision-making through operational and financial insight.

Qualifications

Education:

• Bachelor’s degree in technical, construction or business-related field preferred.
• Relevant certifications and/or pertinent work experience will be considered in lieu of a degree.

Experience:

• 5+ years of experience in project coordination, operations support, or construction management, preferable in civil engineering, construction, or infrastructure industry.
• Proven experience working on multiple small to large-scale projects, including transportation, utilities, site development, or other infrastructure projects.
• Strong knowledge of project management processes, including scheduling, budgeting, procurement, and documentation control.
• Experience with project management software (e.g., Procore, MS Project, Buildertrend) and document management tools.

Technical Skills:

• Proficient in MS Office Suite (Excel, Word, PowerPoint) and other office productivity tools.
• Familiarity with civil engineering design software (AutoCAD, Civil 3D) or construction-related software is a plus.
• Experience with cost tracking and project financials, including budget management and invoicing processes.
• Familiarity with construction documents, including drawings, contracts, RFIs, submittals, and change orders.

Communication and Organizational Skills:

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills, with the ability to communicate effectively with internal teams, clients, contractors, and other stakeholders.
• Ability to prepare clear and concise reports, meeting minutes, and other documentation.
• Ability to build and maintain positive working relationships with a variety of stakeholders, including clients, contractors, and team members.

Problem-Solving and Analytical Skills:

• Strong problem-solving abilities, with the capacity to identify issues and implement solutions in a proactive manner.
• Ability to analyze project data, track progress, and highlight discrepancies or concerns for project managers to address.
• Ability to anticipate and address potential project issues before they become significant problems.

Personal Attributes:

• Detail-oriented with a focus on ensuring accuracy and quality in all aspects of project coordination.
• Highly motivated, proactive, and able to work independently or as part of a team.
• A positive, solution-oriented attitude with a strong commitment to customer satisfaction and project success.

EEO STATEMENT

WGA is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES:

Please note that WGA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, WGA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, WGA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of WGA.