Project Compliance Assistant

Personnel Resources, Inc.; Dothan (AL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health and dental insurance

Vision insurance

Company-paid life insurance

Company-paid short-term disability

Voluntary long-term disability

401(k) plan

Job summary

Personnel Resources, Inc. in Dothan, Alabama seeks a Project Compliance Assistant to ensure subcontractor and vendor documentation is complete, accurate, and compliant before invoices are processed for payment.

The ideal candidate is organized, dependable, detail-oriented, and comfortable working with both office and field teams in a fast-paced environment.

Qualifications

• Experience in construction, subcontractor operations, or a similar environment.
• Experience with certified payroll.
• Government contract experience may substitute construction experience.
• Strong attention to detail and organizational skills.
• Dependable and able to meet deadlines.
• Preferred: experience with multi-family housing construction.
• Experience with construction compliance or project administration.
• Familiarity with construction or compliance management software.

Responsibilities

• Review subcontractor compliance and invoices.
• Verify proper approvals before payment.
• Collaborate with Project Managers and Superintendents to resolve discrepancies.
• Maintain organized and accurate compliance records.
• Upload and maintain documentation in the document management system.
• Review vendor documentation before invoices are submitted.
• Prepare and submit monthly and quarterly certified payroll reports.
• Prepare and submit required Section 3 reports.
• Assist with government contract compliance and reporting requirements.

Skills

Attention to detail

Organized

Dependable

Detail-oriented

Team collaboration

Tools

Construction compliance software

Job description

We are seeking a Project Compliance Assistant to join our team in Dothan, Alabama. This position is responsible for helping ensure that subcontractor and vendor documentation is complete, accurate, and compliant before invoices are processed for payment.

The ideal candidate is organized, dependable, detail-oriented, and comfortable working with both office and field teams in a fast-paced environment.

Responsibilities

• Subcontractor ComplianceReview construction and repair invoices and supporting documentation.
• Verify that invoices have the proper approvals before payment.
• Work with Project Managers, Superintendents, and other team members to resolve discrepancies.
• Make sure required subcontractor documentation is completeMaintain organized and accurate compliance records.
• Upload and maintain required documentation in the company's document management system.
• Vendor ComplianceReview vendor documentation before invoices are submitted for payment.
• Verify required documents Payroll & Government ReportingPrepare and submit monthly and quarterly certified payroll reports.
• Prepare and submit required Section 3 reports.
• Assist with compliance related to government contracts and reporting requirements.

Qualifications

• RequiredExperience in construction, subcontractor operations, or a similar environment.
• Experience with certified payroll.
• Government contract experience may be considered in place of construction experience.
• Strong attention to detail and organizational skills.
• Dependable and able to meet deadlines.
• PreferredExperience with multi-family housing construction.
• Experience with construction compliance or project administration.
• Familiarity with construction or compliance management software.

What We Offer

• Competitive compensation based on experienceHealth and dental insuranceVision insuranceCompany-paid life insuranceCompany-paid short-term disabilityVoluntary long-term disability401(k) plan Salary: 40,000-50,000

Personnel Resources is an Equal Opportunity Employer.

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