Project Change Control Lead

Kastech Software Solutions Group; Richmond (TX); On-site; USD 110,000 - 160,000; Full time

Job summary

Kastech Software Solutions Group is seeking a Change Control Lead to own the Change Control process across fixed-fee implementations. You will evaluate changes, coordinate estimates, and document formal Change Orders while protecting project profitability and client satisfaction.

The role requires strong governance skills, experience with enterprise software, and the ability to interact with CIOs, CFOs, and executive sponsors.

Qualifications

• Experience leading enterprise software implementations and change-control processes.
• Ability to interpret Statements of Work and contracts with a governance mindset.
• Strong negotiation and executive communication skills.
• Proven track record managing profitability and client relationships.

Responsibilities

• Own the Change Control process from request through approval.
• Serve as primary contact for all project scope changes.
• Evaluate changes against contractual scope and objectives.
• Coordinate estimates, schedule impacts, and pricing recommendations.
• Prepare Change Orders and supporting documentation.
• Maintain Change Request Register and executive reporting.
• Chair weekly Change Control Review meetings.
• Escalate risks to executive leadership.

Skills

Change management

Executive communication

Negotiation

Governance

Stakeholder management

Job description

The Change Control Lead is responsible for protecting project scope, profitability, and customer satisfaction by leading the formal Change Control process across fixed-fee implementation projects. This role serves as the independent steward of scope management, ensuring that all requested changes are properly evaluated, estimated, documented, approved, and communicated before work begins.

The Change Control Lead works closely with Project Managers, Delivery Leaders, Solution Architects, Sales, and Executive Sponsors to maintain contractual alignment while fostering strong client relationships. The position requires equal strengths in project management, commercial awareness, executive communication, negotiation, and governance.

In addition, the change control lead will also work in the PMO on implementation standards, documentation, processes, procedures etc. to help build a stronger PMO foundation.

Primary Responsibilities

• Own the Change Control process from request through approval.
• Serve as the primary point of contact for all project scope changes.
• Evaluate proposed changes against contractual scope and project objectives.
• Facilitate impact assessments with delivery and technical teams.
• Coordinate effort estimates, schedule impacts, and pricing recommendations.
• Prepare formal Change Orders and supporting documentation.
• Maintain the Change Request Register and executive reporting.
• Chair weekly Change Control Review meetings.
• Ensure no out-of-scope work begins prior to formal approval.
• Escalate scope, commercial, or governance risks to executive leadership.
• Identify recurring change trends and recommend process improvements.
• Partner with Sales and Project Management to preserve long-term customer relationships while protecting project profitability.
• Executive Presence
• Able to confidently interact with CIOs, CHROs, CFOs, Executive Sponsors, Steering Committees, and Program Sponsors.
• Demonstrates confidence, professionalism, diplomacy, and credibility during difficult conversations.
• Maintains composure under pressure while representing both the client’s interests and the organization’s contractual commitments.

Scope Management Expertise

Exceptional understanding of:

• Statement of Work interpretation
• Requirements management
• Assumptions management
• Contract governance

Able to quickly determine whether requested work is:

• In Scope
• Out of Scope
• Gray Area requiring formal evaluation

Strong understanding of enterprise implementation methodologies including:

• Agile
• Hybrid

Experience managing:

• Schedule impacts
• Resource planning
• RAID management
• Governance processes

Able to challenge assumptions while maintaining project momentum.

Negotiation Skills

Comfortable leading difficult conversations involving:

• Additional funding
• Timeline extensions
• Scope reductions
• Contract interpretation

Maintains professionalism while firmly protecting contractual commitments.

Can effectively say "not yet" instead of simply saying "no."

Relationship Management

Builds trusted relationships with:

• Executive Sponsors
• Client Project Managers
• Consulting teams
• Delivery Leadership

Viewed as a trusted advisor rather than a contractual gatekeeper.

Balances customer advocacy with commercial responsibility.

Commercial Acumen

Strong understanding of:

• Project profitability
• Gross margin
• Revenue recognition impacts
• Contractual obligations

Recognizes how seemingly small scope additions can significantly impact project financial performance.

Analytical Skills

Able to:

• Analyze change impacts
• Challenge assumptions

Makes objective, data-driven recommendations.

Communication Skills

• Able to translate technical discussions into business language suitable for executive stakeholders.
• Produces concise executive summaries and clear Change Orders.
• Leads meetings that drive decisions rather than discussion.

Decision Making

• Exercises sound judgment when interpreting project scope.
• Escalates issues appropriately while avoiding unnecessary bureaucracy.
• Makes timely decisions with incomplete information when necessary.
• Maintains consistency across projects.

Personal Characteristics

The ideal Change Control Lead is:

• Calm under pressure
• Highly organized
• Exceptionally detail-oriented
• Assertive without being confrontational
• Diplomatic but firm
• Commercially minded
• Trusted by delivery teams
• Respected by executives
• Comfortable challenging both clients and internal teams
• Independent and objective
• Solutions-oriented
• Decisive
• Accountable

Preferred Experience

• 8-15+ years leading enterprise software implementations.
• Experience with Oracle Cloud, PeopleSoft, Workday, SAP, or similar ERP/HCM platforms.
• Prior Project Manager, Program Manager, PMO Leader, or Engagement Manager experience.
• Demonstrated success managing fixed-fee implementations exceeding $500K.
• Experience negotiating Change Orders and managing executive steering committees.
• Strong understanding of Statements of Work, contracts, and consulting delivery models.

Success Measures

A successful Change Control Lead consistently achieves:

• High percentage of scope changes formally documented before work begins.
• Timely turnaround of Change Requests and Change Orders.
• Strong project gross margin protection.
• Minimal unapproved scope expansion.
• High customer confidence in governance processes.
• Strong executive satisfaction.
• Consistent application of change management practices across all projects.
• Reduced project disputes related to scope interpretation.

Guiding Philosophy

The Change Control Lead exists to protect both the customer and the delivery organization. By ensuring that every requested change is transparently evaluated, commercially understood, and formally approved before execution, the role enables project teams to maintain trust, control project risk, and deliver successful outcomes without compromising contractual commitments or long-term client relationships.