Project Billing Specialist - Deltek

Jobot; Stow (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Jobot is seeking a Project Billing Specialist in Massachusetts. The role focuses on managing billing across a portfolio of projects within an AEC context, coordinating with Project Managers, Accounting, and Operations to ensure timely, accurate invoices.

Candidates should have hands-on Deltek Vantagepoint or Vision experience and a solid understanding of WIP, retainage, and project contracts. Strong Excel skills and attention to detail are a must for success in this position.

Qualifications

• 2+ years of experience in project billing, project accounting, or billing coordination.
• Hands-on Deltek Vantagepoint and/or Deltek Vision experience preferred.
• Strong understanding of WIP, retainage, and project accounting.

Responsibilities

• Prepare and process monthly and recurring project invoices in Deltek Vantagepoint / Vision
• Review project financial information, including labor, expenses, billable costs, and contract terms
• Ensure invoices are accurate and submitted according to client requirements and billing schedules
• Work closely with Project Managers to review project budgets, billing status, and outstanding items
• Track WIP, unbilled revenue, retainage, and accounts receivable
• Research and resolve billing discrepancies and project accounting issues
• Review time and expense entries for accuracy and proper project coding
• Set up and maintain project billing information within the ERP system
• Assist with contract modifications, change orders, and project closeout billing
• Monitor outstanding invoices and assist with collections and accounts receivable follow-up
• Prepare billing reports and provide project financial information to Project Managers and leadership
• Maintain accurate documentation and ensure compliance with internal billing procedures
• Support month-end and year-end close activities related to project billing
• Identify opportunities to improve billing processes, reporting, and efficiency

Skills

Detail-oriented

Strong communication

Tools

Deltek Vantagepoint

Deltek Vision

Microsoft Excel

Job description

Deltek Vision/Vantagepoint experience a MUST

This Jobot Job is hosted by: Dylan Currier

Salary: $65,000 - $85,000 per year

A bit about us

Our client is a growing Architecture, Engineering & Construction (AEC) firm with a strong reputation for delivering high-quality projects and exceptional client service. As the company continues to grow, they are looking to add a Project Billing Specialist to support project financial operations and ensure accurate, timely billing across the organization.

This is a great opportunity for someone with experience in AEC project billing who is highly detail-oriented and comfortable working in Deltek Vantagepoint / Vision.

Why join us

• Join a growing AEC organization with opportunities for professional growth
• Play a key role in the company's project financial operations
• Work closely with Project Managers and senior leadership
• Opportunity to leverage and deepen your Deltek Vantagepoint / Vision expertise
• Collaborative, team-oriented environment

Job Details

The Project Billing Specialist will be responsible for managing the billing process across a portfolio of projects, partnering closely with Project Managers, Accounting, and Operations to ensure invoices are accurate, timely, and aligned with project contracts.

The ideal candidate will have hands-on experience with Deltek Vantagepoint or Vision, understand AEC project billing practices, and be comfortable working with project managers to resolve billing issues.

Responsibilities

• Prepare and process monthly and recurring project invoices in Deltek Vantagepoint / Vision
• Review project financial information, including labor, expenses, billable costs, and contract terms
• Ensure invoices are accurate and submitted according to client requirements and billing schedules
• Work closely with Project Managers to review project budgets, billing status, and outstanding items
• Track WIP, unbilled revenue, retainage, and accounts receivable
• Research and resolve billing discrepancies and project accounting issues
• Review time and expense entries for accuracy and proper project coding
• Set up and maintain project billing information within the ERP system
• Assist with contract modifications, change orders, and project closeout billing
• Monitor outstanding invoices and assist with collections and accounts receivable follow-up
• Prepare billing reports and provide project financial information to Project Managers and leadership
• Maintain accurate documentation and ensure compliance with internal billing procedures
• Support month-end and year-end close activities related to project billing
• Identify opportunities to improve billing processes, reporting, and efficiency

Qualifications

• 2+ years of experience in project billing, project accounting, or billing coordination, preferably within an AEC, architecture, engineering, or construction environment
• Hands-on experience with Deltek Vantagepoint and/or Deltek Vision is strongly preferred
• Understanding of WIP, project accounting, percentage of completion, retainage, and unbilled costs
• Strong understanding of project-based billing and contracts
• Advanced attention to detail and strong organizational skills
• Ability to manage multiple projects and competing deadlines
• Strong Excel skills
• Excellent communication and interpersonal skills
• Ability to work effectively with Project Managers, accounting teams, and clients

Preferred Experience

• Experience working within an architecture, engineering, construction, or professional services firm
• Experience with Deltek Vantagepoint / Vision
• Familiarity with time & expense management and project accounting
• Experience with monthly project billing cycles and month-end close
• Experience working with fixed-fee, T&M, cost-plus, and other project billing structures

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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