Project Billing Specialist - Deltek Vantagepoint Expert

Jobot; Stow (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Jobot is seeking a Project Billing Specialist in Massachusetts. The role focuses on managing billing across a portfolio of projects within an AEC context, coordinating with Project Managers, Accounting, and Operations to ensure timely, accurate invoices.

Candidates should have hands-on Deltek Vantagepoint or Vision experience and a solid understanding of WIP, retainage, and project contracts. Strong Excel skills and attention to detail are a must for success in this position.

Qualifications

• 2+ years of experience in project billing, project accounting, or billing coordination.
• Hands-on Deltek Vantagepoint and/or Deltek Vision experience preferred.
• Strong understanding of WIP, retainage, and project accounting.

Responsibilities

• Prepare and process monthly and recurring project invoices in Deltek Vantagepoint / Vision
• Review project financial information, including labor, expenses, billable costs, and contract terms
• Ensure invoices are accurate and submitted according to client requirements and billing schedules
• Work closely with Project Managers to review project budgets, billing status, and outstanding items
• Track WIP, unbilled revenue, retainage, and accounts receivable
• Research and resolve billing discrepancies and project accounting issues
• Review time and expense entries for accuracy and proper project coding
• Set up and maintain project billing information within the ERP system
• Assist with contract modifications, change orders, and project closeout billing
• Monitor outstanding invoices and assist with collections and accounts receivable follow-up
• Prepare billing reports and provide project financial information to Project Managers and leadership
• Maintain accurate documentation and ensure compliance with internal billing procedures
• Support month-end and year-end close activities related to project billing
• Identify opportunities to improve billing processes, reporting, and efficiency

Skills

Detail-oriented

Strong communication

Tools

Deltek Vantagepoint

Deltek Vision

Microsoft Excel

Job description

Jobot is seeking a Project Billing Specialist in Massachusetts. The role focuses on managing billing across a portfolio of projects within an AEC context, coordinating with Project Managers, Accounting, and Operations to ensure timely, accurate invoices.

Candidates should have hands-on Deltek Vantagepoint or Vision experience and a solid understanding of WIP, retainage, and project contracts. Strong Excel skills and attention to detail are a must for success in this position.