Project Billing Specialist

Perkins Eastman; Dallas (TX); Hybrid; USD 60,000 - 75,000; Full time

Job summary

An established industry player in architectural design is seeking a detail-oriented professional to join their Finance & Accounting team. This role involves managing complex billing processes, ensuring accuracy and compliance with client contracts, and collaborating closely with project managers. The firm values sustainability and offers a collaborative work environment that fosters creativity and innovation. With a hybrid work policy, employees can enjoy flexibility while contributing to impactful design projects. If you're passionate about finance in a creative industry, this opportunity is perfect for you.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

401k Options

PTO

Company Paid Holidays

Life Insurance

Professional Development

Qualifications

• 2+ years experience in a professional services environment.
• Strong mathematical and analytical skills required.

Responsibilities

• Process complex bills and ensure timely invoicing.
• Prepare monthly billing reports and coordinate with project managers.

Skills

Microsoft Office

Organizational Skills

Mathematical Skills

Analytical Skills

Communication Skills

Problem-Solving

Time Management

Education

Associate Degree

Bachelor's Degree

Job description

Hiring for any of the following locations only: Austin, Pittsburgh, Dallas, Chicago, Washington, DC, Raleigh, Charlotte.

Life at PE:
Perkins Eastman is a global architectural design practice with expertise in all aspects of the built environment, working at all scales, and at every level of detail. With studios in 24 locations worldwide, we design for people, to leave a lasting and positive impact on the human experience and the world we inhabit. This is captured in our ethos "human by design".

We believe design is a collaborative art and we are structured as an integrated practice of passionate professionals committed to delivering the best design for our clients. Our team of diverse and complementary talents work together in studios, that can draw from relevant expertise and points of view from across the whole practice to analyze and solve the specific design challenges they are working on. Within the firm we have 18 practice areas, cores of expertise, that focus as centers of knowledge and analysis, that are both an essential foundation and fuel for the creative design work. Sustainability is intrinsic to our design approach. It is an essential ingredient for the design teams throughout the process, adding valuable insights, ideas, and research to the process. For us all good design is sustainable.

Primary Responsibilities:

• Process high volume of complex bills.
• Ensure that invoicing is timely and accurate according to the client contract and in compliance with the firm’s policies and internal controls to ensure integrity of the firm’s financials.
• Work closely with project managers/project accountant to coordinate and assist with all invoices related activities.
• Prepare monthly billing reports and analyses, to share with project managers and project accountants. Coordinate follow-up and corrections in a timely manner.
• Review unbilled labor report monthly to ensure professional services are invoiced to the clients in a timely manner.
• Correspond to client inquiries and troubleshoot in a timely manner. Escalate issues as needed. (e.g., audit requests, billing & payment reconciliation)
• Monthly assessment of net billing in comparison to net revenue.
• Perform related duties as assigned.

Key Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Highly organized and detail-oriented.
• Strong mathematical and analytical skills.
• Excellent oral and written communication skills.
• Proven ability to handle multiple projects simultaneously.
• Eager to learn and takes initiative.
• Good problem-solving and time management.

Required Qualifications:

• Associate degree required, and bachelor’s degree preferred.
• A minimum of 2 years of experience within a professional services environment, preferably in Architectural, Engineering, and Construction.
• Ability to multi-task and meet deadlines in a fast-paced, dynamic environment.
• Ability to maintain confidentiality and manage confidential information.
• Possess and demonstrate the highest degree of integrity. Commitment to ethical behavior and compliance with all Company policies, current FASB guidance, and US and International laws.
• Passion for and fundamental understanding of sustainable design.
• CPHD, LEED, and/or WELL accreditations, progress toward licensure (NCIDQ) are pluses.

What we offer you:

• Robust medical, dental, and vision coverage.
• 401k Options.
• PTO.
• Company Paid Holidays.
• Life Insurance.
• Professional Development.

PE has a hybrid policy that allows flexibility for our employees in managing their working days and hours to cater to their diverse needs.

Compensation may vary based on the job level and your geographic work location.

Department: Finance & Accounting

Salary Range: $60,000-$75,000

Location: Must be within commuting distance to any of our preferred locations: Austin, Pittsburgh, Dallas, Chicago, Washington, DC, Raleigh, Charlotte.

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.