Project Billing & ERP Administrator

Intepros; Richmond (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

IntePros is seeking a detail-oriented Project Administrator to join its environmental engineering team in Richmond, VA. You will support project financial operations with a strong focus on invoicing, billing coordination, and ERP/accounting systems.

Responsibilities include managing the full invoicing cycle, maintaining accurate financial records, and collaborating with project managers and accounting teams to ensure timely billing and accurate project revenue tracking.

Qualifications

• Associate's degree in Accounting, Finance, or a related field is required.
• 1+ years of project administration or project accounting experience, preferably in professional services, engineering, or a similar industry.
• Hands-on invoicing, billing processes, and ERP/accounting systems experience.

Responsibilities

• Manage the full project invoicing cycle, including prebill reports, review, adjustments, and client invoicing.
• Enter and maintain project financial data in ERP/accounting systems with accurate contract info, billing rates, budgets, and payment terms.
• Track accounts payable and receivable, process expense reports, and support AP/AR activities.
• Assist with job costing, revenue tracking, budgeting, and monthly close processes.
• Review contract terms to ensure invoices, markups, tax components, and billing structures align with agreements.
• Collaborate with Project Managers, accounting teams, clients, vendors, and subcontractors to resolve billing discrepancies.

Skills

Invoice management

Billing coordination

ERP knowledge

Education

Associate's degree in Accounting/Finance or related field

Tools

BST ERP

Microsoft Excel

Job description

IntePros is seeking a detail-oriented Project Administrator to join its environmental engineering team in Richmond, VA. You will support project financial operations with a strong focus on invoicing, billing coordination, and ERP/accounting systems.

Responsibilities include managing the full invoicing cycle, maintaining accurate financial records, and collaborating with project managers and accounting teams to ensure timely billing and accurate project revenue tracking.