Project Billing Bookkeeper — Payroll & Invoicing

U.S. Facilities, Inc.; Hampton (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Vacation

Sick Time

Paid Holidays

401-K

Job summary

U.S. Facilities, Inc. is seeking Bookkeepers to perform routine tasks across payroll, billing, and reporting. You will manage personnel records, timesheets, cost codes, and billing details in the project database and assist with monthly client invoices.

The role emphasizes attention to data accuracy, coordination with multiple sites, and adherence to corporate policies. A CHRC and pre-employment screenings are required.

Qualifications

• Bachelor’s degree in business, accounting, finance, data science or related fields (preferred).
• High school diploma or GED equivalent (required).

Responsibilities

• Enter and maintain personnel records, photos, access badge information, codes, and salary information in the locally administered project database (FileMaker).
• Collect and enter personnel timesheets sourced from various worksites and subcontractors in the project database.
• Maintain labor charge codes in the corporate payroll system.
• Verify personnel timesheet against field documentation and reports from supervisors.
• Prepare, review, and assist with finalization of monthly project invoice to client.

Skills

Attention to detail

Time management

Communication skills

Data entry

Problem solving

Education

Bachelor’s degree in business, accounting, finance, data science or related fields

High school diploma or GED

Tools

FileMaker

Payroll system

Job description

U.S. Facilities, Inc. is seeking Bookkeepers to perform routine tasks across payroll, billing, and reporting. You will manage personnel records, timesheets, cost codes, and billing details in the project database and assist with monthly client invoices.

The role emphasizes attention to data accuracy, coordination with multiple sites, and adherence to corporate policies. A CHRC and pre-employment screenings are required.