Project & Bids Specialist — Construction Materials

Shelby Materials; Indianapolis (IN); On-site; USD 61,000 - 73,000; Full time

Job summary

Shelby Materials in Indianapolis, IN is seeking an organized, analytical professional to support construction project research, bidding, and submittals. You will collaborate with Sales, Quality Control, Dispatch, and Operations to gather requirements, prepare documentation, and follow up on quality and service concerns.

Learn concrete mix designs and ready‑mix documentation while gaining hands‑on experience with project specifications, customer data, and bid packages in a growing materials

Qualifications

• Bachelor’s degree in Business, Construction Management, Engineering Technology, or a related field preferred. Equivalent relevant experience will also be considered.
• Comfortable working with data, spreadsheets, documents, and multiple software systems.
• Ability to analyze information and identify patterns or inconsistencies.
• Able to manage multiple projects and follow open items through completion.
• Interest in learning concrete mix designs, specifications, construction drawings, and the ready‑mix industry.
• Ability to work independently while coordinating effectively with multiple departments.

Responsibilities

• Research upcoming construction projects through bid boards, project invitations, and other project‑lead sources.
• Identify prospective projects and coordinate qualified opportunities with the Outside Sales team.
• Organize and maintain project records, including specifications, drawings, addenda, deadlines, and bid documents.
• Monitor project updates and communicate relevant changes to the appropriate team members.
• Review project specifications with Sales and Quality Control to identify concrete requirements, required submittals, and potential bid considerations.
• Support the preparation of quotes, bids, and project information.
• Learn to produce concrete mix‑design documentation and prepare project submittal packages in coordination with Quality Control and Sales.
• Gather and maintain aggregate gradations, cement mill test reports, concrete break history, and other technical documentation required for project submittals.
• Provide project, customer, and technical information to Outside Sales Representatives as needed.
• Track quality control concerns reported by Sales, Dispatch, Quality Control, and Operations.
• Research issues using delivery tickets, driver information, test results, production records, order history, and other available documentation.
• Maintain an open‑issues log, coordinate follow‑up items, and work with the appropriate departments through resolution.
• Help ensure issues receive timely follow‑up and are documented accurately.

Skills

Data analysis

Project coordination

Multi-department coordination

Ready‑mix industry knowledge

Education

Bachelor’s degree (or equivalent)

Tools

BuildingConnected

Procore

Job description

Shelby Materials in Indianapolis, IN is seeking an organized, analytical professional to support construction project research, bidding, and submittals. You will collaborate with Sales, Quality Control, Dispatch, and Operations to gather requirements, prepare documentation, and follow up on quality and service concerns.

Learn concrete mix designs and ready‑mix documentation while gaining hands‑on experience with project specifications, customer data, and bid packages in a growing materials