Project Associate, ISEED

American Association for the Advancement of Science (AAAS); Washington (District of Columbia); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Collaborative workplace culture

Opportunities for professional development

Hybrid work schedule

Comprehensive benefits package

Job summary

A leading science organization in Washington is seeking a Project Associate for their ISEED Department dedicated to promoting diversity in STEMM fields. The role includes administrative support, project coordination, stakeholder communications, and event logistics. Ideal candidates will have a Bachelor's degree or significant experience in a related field, excellent communication skills, and a passion for advancing equity in science. Join us to make a meaningful impact and support a culture of inclusion.

Qualifications

• Bachelor’s degree in a STEMM or STEMM Education related field preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Experience with social media management and content creation.
• Proficiency in Microsoft Office and familiarity with website support tools.

Responsibilities

• Schedule meetings and manage contacts.
• Support project management logistics.
• Coordinate various project stakeholders.
• Facilitate online discussions and draft correspondence.
• Support for conferences and meeting logistics.

Skills

Organizational skills

Project management

Communication skills

Social media management

Data tracking

Education

Bachelor's degree in a STEMM related field

Tools

Microsoft Office

Job description

Description

Are you passionate about advancing diversity, equity, and inclusion in STEMM (Science, Technology, Engineering, Mathematics, and Medicine)? Do you thrive in a dynamic, mission-driven environment where your organizational skills and creative ideas can make a real impact? If so, we want to hear from you!

The American Association for the Advancement of Science (AAAS) is seeking a Project Associate to support our Inclusive STEMM Ecosystems for Equity & Diversity (ISEED) Department. This role offers the opportunity to be at the forefront of broadening participation in STEMM, working alongside a team committed to removing barriers and creating pathways for diverse talent in science and technology.

Help us ignite the next era of science.

What You’ll Do

Administrative Responsibilities

• Scheduling, contact management, action item tracking, meeting planning, and other administrative tasks.
• Support agenda development and track actions from project team meetings, Advisory Council meetings, events, etc.
• Respond to program inquiries and forward messages as appropriate.

Project Coordination and Contributions

• Support project management logistics, e.g. coordinate an annual project calendar, tracking team assignments, and ensuring that activities and deliverables are completed in a timely manner.
• Support budget tracking; contract, invoice, and travel reimbursement process.
• Contribute to discussions of goals, objectives, and strategies.

Stakeholder Coordination and Communication

• Track and coordinate various project stakeholders including reviewers, annotators, and applicants.
• Facilitate making connections and assignments for stakeholder groups.
• Support coordination and scheduling of stakeholder related activities.
• Support facilitation of online discussions.
• Draft correspondence and agendas with internal and external stakeholders.
• In coordination with project director, disseminate and track usage data of newsletters, social media accounts, and blog series.

In-Person & Virtual Event Design & Logistics

• Support for conferences, workshops and meetings, including registration sites, promotional materials, travel awards, on-site meeting logistics, meeting materials, and respond to attendee questions.
• Support with meeting abstract and workshop proposal submissions and travel award application submissions and processing.

Minimum Requirements

• Bachelor’s degree within a STEMM or STEMM Education related field preferred or three years of professional experience in a related field.
• Strong organizational and project management skills with keen attention to detail.
• Excellent written and verbal communication abilities.
• Experience with social media management, content creation, and data tracking.
• Proficiency in Microsoft Office and familiarity with website support tools.
• A passion for advancing diversity, equity, and inclusion in STEMM fields.

Why AAAS?

At AAAS, you’ll be part of a globally recognized organization dedicated to advancing science, engineering, and innovation throughout the world for the benefit of all people. You’ll join a team that values collaboration, creativity, and the shared goal of making STEMM more inclusive and accessible.

We offer:

• A collaborative and inclusive workplace culture.
• Opportunities for professional development and growth.
• A hybrid work schedule to support work-life balance.
• Competitive salary and comprehensive benefits.

Application Process

Submit a resume and cover letter by March 13, 2025. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $60,000 -$65,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

Search Firm and Employment Agency Disclaimer

The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS to enter into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.