Scientific Project and Alliance Manager - Brain Health

ClearCompany Talent Management Software; Seattle (WA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

The Allen Institute is inviting applications for a Scientific Project and Alliance Manager – Brain Health in Seattle. You will work within the Brain Health accelerator to manage cross-disciplinary projects and coordinate with scientific leads and external collaborators.

Reporting to the Senior Director of Scientific Program Management, you will help plan, track, and fund complex initiatives, ensuring milestones and deliverables are met in a collaborative, open-science environment.

Qualifications

• PhD in biological sciences or equivalent combination of degree and experience.
• Minimum of 1 year of project management experience in a scientific/technical environment.
• Proficient in use of project management, collaboration management and efficiency software tools and best practices.
• Experience with fiscal management of projects.

Responsibilities

• In partnership with scientific co-leads for one to several projects, serve as the Project Manager to ensure the successful execution of project deliverables.
• Support cross-functional teams throughout the project life cycle (planning and execution).
• Plan and organize internal and external project meetings with clear agendas, expected outcomes, and follow-up on project-related actions.
• Plan and organize virtual and face-to-face meetings with external collaborators.
• Create, maintain, and disseminate project deliverables and timelines using project management best practices and tools.
• Contribute to fiscal management of the project, including budget planning, resource forecasting, expenditure monitoring.
• Implement communication plans to promote effective dialogue among all team members.
• Ensure appropriate communication with all project stakeholders regarding timelines and status, deadlines, data requirements, and other project-related matters.
• Keep project milestones/deliverables on track, monitoring and identifying at-risk deliverables.
• Transparently communicate issues, and work with team members to identify options and implement mitigation strategies.
• Facilitate and support preparation for internal and external project reviews.
• Partner with scientific staff to develop competitive external funding applications (Federal and Private), including applications of significant complexity (multiple parties and administrative coordination). Ensure that Grants Management best practices are followed.
• Support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests and agency reporting.

Skills

Project management

Cross-functional collaboration

Communication

Grants management

Neuroscience knowledge

Education

PhD in biological sciences

PMP certification desirable

Tools

Project management software

Job description

Are you ready for new challenges and new opportunities? Join our team in Seattle!
Current job opportunities are posted here as they become available.

Scientific Project and Alliance Manager - Brain Health

Scientific Project and Alliance Manager – Brain Health

The Allen Institute accelerates science for a healthier world through large-scale research designed to answer some of the most complex questions in biology. Our multi-disciplinary teams generate foundational knowledge, tools, and data to understand how our brain, cells, and immune system work. We share our work openly so others can build on it, move faster, and ask bigger questions. We drive discovery forward and create new possibilities for improving human health.

The goal of the Brain Health accelerator is to revolutionize the treatment of brain diseases by creating the first dual-use molecular tools that can not only reveal information about the diversity of cells in the human brain but also be used to target novel treatments to specific types of cells.

The Scientific Project and Alliance Manager will report to the Senior Director of Scientific Program Management and will support projects for the new Brain Health accelerator.

At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.

We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

• In partnership with scientific co-leads for one to several projects, serve as the Project Manager to ensure the successful execution of project deliverables
• Support cross-functional teams throughout the project life cycle (planning and execution)
• Plan and organize internal and external project meetings with clear agendas, expected outcomes, and follow-up on project-related actions
• Plan and organize virtual and face-to-face meetings with external collaborators
• Create, maintain, and disseminate project deliverables and timelines, using project management best practices and tools
• Contribute to fiscal management of the project, including budget planning, resource forecasting, expenditure monitoring
• Implement communication plans to promote effective dialogue among all team members
• Ensure appropriate communication with all project stakeholders regarding timelines and status, deadlines, data requirements, and other project-related matters
• Keep project milestones/deliverables on track, monitoring and identifying at-risk deliverables
• Transparently communicate issues, and work with team members to identify options and implement mitigation strategies
• Facilitate and support preparation for internal and external project reviews
• Partner with scientific staff to develop competitive external funding applications (Federal and Private), including applications of significant complexity (multiple parties and administrative coordination). Ensure that Grants Management best practices are followed
• Support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests and agency reporting

*Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. *

Required Education and Experience

• PhD in biological sciences, with a strong preference towards neuroscience domain knowledge; or an equivalent combination of degree and experience
• Minimum of 1 year of project management experience in a scientific or technical environment
• Proficient in the use of project management, collaboration management and efficiency software tools and best practices
• Experience with fiscal management of projects

Preferred Education and Experience

• Prefer 5 years of experience for Ph.D. degree holders and 6-10 years of experience for M.S. degree holders
• Formal Project Management training and PMP certification is desirable
• Experience planning, coordinating and launching new projects
• A strong understanding of cell type characterization technologies (such as transcriptomics, spatial transcriptomics, morphology, anatomical tracing, and electrophysiology) is a plus
• Results-oriented with a passion for delivering successful projects, with a proven track record of increasing team’s velocity and effectiveness
• Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success
• A collaborative leader with strong communication and collaboration skills; able to navigate challenging group dynamics with consensus-building skills, and to work effectively across scientific, technical and business interfaces
• Able to set expectations (vertically and horizontally) and hold individuals and teams accountable
• Advanced ability to translate scientific and technical subject matter into concise, clear communications that are understood by technical and non-technical leaders and constituents

Physical Demands

• Fine motor movements in fingers/hands to operate computers and other office equipment

Position Type/Expected Hours of Work

• This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Travel

• Occasional attendance and participation in national and international conferences as well as travel to collaborator sites may be required

Additional Comments

• Please note, this opportunity offersrelocation assistance
• Please note, this opportunity does not provide visa sponsorship

Annualized Salary Range

$119,650 - $149,550*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits .

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities