Project Billing Specialist

Tetra Tech; Helena (MT); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits

401K

Paid time off

Professional development opportunities

Job summary

Tetra Tech, Inc. is seeking an Entry Level Project Billing Specialist in Helena, MT (will also consider CA or CO). The role covers full-cycle billing including project setup, month-end financial reviews, invoicing, and collections. Strong Excel/Word skills and an eye for detail are essential.

The position offers full-time hours with potential hybrid work, and salary ranges vary by location with Montana offering $50,000–$60,000 annually. Local candidates preferred.

Qualifications

• Associate degree or coursework toward bachelor’s in business management, accounting, or similar program.
• 0–3 years of project administration experience preferred.
• Proficient in Excel and Word; strong analytical and communication skills.
• Ability to read, analyze and interpret financial statements, invoices and payment records.

Responsibilities

• Support project financial management throughout the full project lifecycle from setup through closeout.
• Maintain and analyze project budgets, costs, revenue and profitability to support financial decision making.
• Monitor project financial performance and identify variances between actual and budgeted results.
• Collaborate with project managers to review project status and financial risks.
• Partner with finance to ensure accurate financial reporting and timely month-end activities.
• Utilize Microsoft Excel proficiently including formulas and pivot tables to analyze project financial data.
• Maintain accurate project records and documentation.
• Support monthly billing and collections for assigned portfolio.
• Demonstrate strong organizational skills to prioritize multiple tasks and deadlines.

Skills

Multiple task management

Effective communication

Great organizational skills

Financial statement interpretation

Written and verbal reporting

Education

Associate degree or relevant coursework toward bachelor’s in business/ accounting

Tools

Microsoft Excel

Microsoft Word

Oracle ERP (preferred)

Job description

The Opportunity

Tetra Tech, Inc. is currently seeking an Entry Level Project Billing Specialist in our Helena, MT. Will also consider CA or CO locations. This entry level position is for a full cycle Billing Specialist, including but not limited to project setup, month review of project financial performance, invoicing, and collections.

Why Tetra Tech

At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting‑edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Your Impact

Join Tetra Tech to make a real difference. Our work leverages cutting‑edge technologies, advanced analytics, and the expertise of world‑class scientists and engineers to create meaningful change around the world. Discover your full potential — join us to advance your career while leaving a lasting legacy.

Essential Job Functions

• Support project financial management activities throughout the full project lifecycle from project setup through closeout.
• Maintain and analyze project budgets, costs, revenue and profitability to support financial decision making.
• Monitor project financial performance and identify variances between actual and budgeted results.
• Collaborate closely with project managers to review project status and financial risks.
• Partner with finance team to ensure accurate financial reporting, compliance with company policies and timely month end activities.
• Utilize Microsoft Excel proficiently including formulas and pivot tables to analyze project financial data.
• Maintain accurate project records and documentation.
• Support monthly billing and collections for assigned portfolio.
• Demonstrate strong organizational skills in order to prioritize multiple assignments and successfully manage competing deadlines.

Required Qualifications

• Associate degree or relevant course work towards a bachelor’s degree in business management, accounting, or similar program from an accredited college or university.
• 0 — 3 years of project administration experience is preferred.
• Ability to perform multiple tasks under supervision, and independently. Ability to work well in a team environment.
• Ability to speak effectively with other employees and clients.
• Good organizational skills.
• Ability to read, analyze, and interpret documents such as financial statements, invoices, and payment records.
• Ability to search for pertinent facts and data, analyze and evaluate information, and form accurate conclusions.
• Ability to express conclusions and results in clear written and oral reports.
• Must be proficient in Microsoft Excel and Word.
• A pre‑employment drug screening in compliance with state regulations is required.
• Must possess a valid driver’s license with a clean driving record without restrictions.

Preferred Qualifications

• Familiarization with Enterprise Resource Planning (ERP) systems such as Oracle is preferred.

Physical Requirements

• Office work will include extended periods sitting or standing at a desk and using a computer and other office equipment.

Work Environment / Environmental Factors

• Based out of Helena, MT office (will also consider CA or CO locations) with the potential of a hybrid work arrangement, but the candidate must reside within 30 miles of a local office. This arrangement is subject to review and may change at the company’s discretion.

Additional Information

• Full‑time, Monday through Friday work scheduled (40 hours). Occasionally extended hours may be required based on project and/or client needs.
• Work will be primarily performed in an office setting.

Target salary range: California state staff will be hired under an hourly range of $24.04 to $28.85 per hour. Montana state staff hiring range $50,000 – $60,000 annually. Colorado state staff hiring range $57,784 to $60,000 annually. Please note that Tetra Tech considers various factors in determining pay, including but not limited to: education, relevant and demonstrated work experience in the role, skills, geographic location, qualifications, certifications, and other competencies relevant to the needs of the business.

Life at Tetra Tech

The perks of working at Tetra Tech include:

• Comprehensive and market‑competitive benefits.
• Tetra Tech offers the following optional benefits: Medical, Dental, Vision, Prescription, Accidental Death & Dismemberment, Long & Short‑Term Disability, Health & Dependent Care Flexible Spending. Financial Benefits: Group Term Life, Optional Group Term Life Insurance, Business Travel Accident Insurance, Health Savings Account, 401K, Employee Stock Purchase Plan, Time Off with Pay, Employee Assistance Program, Adoption Assistance, Leaves of Absence.
• Merit‑based financial rewards.
• Flexibility and company‑wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.

About Tetra Tech

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high‑end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science^®^ to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

X (Twitter): @TetraTechJobs

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.