Project Assistant & Technical Editor — Detail-Driven Coordinator

McMillen; Boise (ID); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Health Savings Account (HSA)

401(k) with company match

9 paid holidays

Generous PTO

Stock ownership opportunity

Wellness reimbursement

Job summary

McMillen, Inc. designs and builds solutions for water resources and is seeking a detail-oriented Project Assistant/Technical Editor to support project execution and document management. The role blends administrative coordination with technical editing across project-related documents.

The ideal candidate brings a background in business administration or related fields, 4+ years in technical editing, and strong writing skills to ensure clarity and quality across documentation and communications.

Qualifications

• Bachelor's or Associates Degree in Business Administration, Project Management, Technical Communications, Journalism or a related field, or equivalent years of experience in a similar role. Further education and refresher training will be required for this position on an as needed basis.
• 4+ years of technical editor experience preferred.
• Knowledge of grammar, technical formats, general business writing, and technical writing/editing techniques, levels, and processes.
• Proficient in Microsoft Word and possess the ability to develop and revise a wide range of document types.
• Ability to edit, write, and/or rewrite procedures, and other materials to communicate clearly and effectively.
• Ability/train on the job to exercise quality control over documentation intended for internal and external distribution.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work collaboratively in a team environment.

Responsibilities

• Facilitate the creation and distribution of project-related communications.
• Prepare and maintain comprehensive project documentation, including plans, reports, and meeting notes.
• Edit and format engineering documents and other technical materials for clarity and consistency.
• Prepare Project Management Plan reports in collaboration with the project manager for new projects.
• Proofread, revise, and edit technical documents to ensure clarity, consistency, and adherence to standards.
• Evaluate documents for completeness, style, syntax, and usage, providing tactful feedback to authors with varying levels of experience.
• Prepare documentation for regulatory audits and inspections.
• Assist engineers and project managers in modifying documents for accurate and precise descriptions of activities or policies.
• Assist in the preparation of status reports for stakeholders.
• Stay informed on project management and technical writing best practices and tools.
• Ensure clear and effective communication of project information.
• Organize and track project files, ensuring all documents are up-to-date and easily accessible.
• Coordinate travel arrangements for project managers and teams.
• Schedule and organize project meetings, including preparing agendas and taking minutes.
• Request, track, and manage certificates of insurance to meet contractual requirements.
• Prepare, distribute, and track subconsultant agreements and assist with change order documentation as needed.
• Update progress and maintain project schedules and databases
• Support project managers in monitoring project budgets and expenses.
• Provide feedback on project processes and suggest improvements.

Skills

Attention to detail

Communication skills

Organizational skills

Team collaboration

Technical editing

Education

Bachelor's or Associate degree

Tools

Microsoft Word

Job description

McMillen, Inc. designs and builds solutions for water resources and is seeking a detail-oriented Project Assistant/Technical Editor to support project execution and document management. The role blends administrative coordination with technical editing across project-related documents.

The ideal candidate brings a background in business administration or related fields, 4+ years in technical editing, and strong writing skills to ensure clarity and quality across documentation and communications.