Project Assistant / Technical Editor

Mcmillen,-Inc.; Boise (ID); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Medical, dental, vision

Life and disability insurance

401(k) plan with match

Stock ownership opportunity

Wellness reimbursement

Job summary

McMillen, Inc. seeks a detail-oriented Project Assistant/Technical Editor to organize project documentation and provide editing support for technical materials. The role supports project managers, engineers, and stakeholders across the project lifecycle.

The candidate will edit, format, and proofread documents, prepare PM plan reports, and ensure compliance with standards. Strong communication and teamwork are essential for success in this dual role.

Qualifications

• Bachelor's or Associate degree (or equivalent) in Business Administration, Project Management, Technical Communications, Journalism, or related field.

Responsibilities

• Facilitate the creation and distribution of project-related communications.
• Prepare and maintain comprehensive project documentation, including plans, reports, and meeting notes.
• Edit and format engineering documents and other technical materials for clarity and consistency.
• Prepare Project Management Plan reports in collaboration with the project manager for new projects.
• Proofread, revise, and edit technical documents to ensure clarity and adherence to standards.
• Evaluate documents for completeness, style, syntax, and usage, providing feedback to authors.
• Prepare documentation for regulatory audits and inspections.
• Assist engineers and project managers in modifying documents for accurate descriptions.
• Assist in preparation of status reports for stakeholders.
• Stay informed on project management and technical writing best practices and tools.
• Ensure clear and effective communication of project information.
• Organize and track project files, ensuring up-to-date documentation.
• Coordinate travel arrangements for project managers and teams.
• Schedule and organize project meetings, including agendas and minutes.
• Manage certificates of insurance to meet contractual requirements.
• Prepare, distribute, and track subconsultant agreements and assist with change orders.
• Update progress and maintain project schedules and databases
• Support project managers in monitoring budgets and expenses.
• Provide feedback on project processes and suggest improvements.

Skills

Organizational skills

Multitasking

Communication skills

Team collaboration

Verbal and written communication

Education

Bachelor's or Associate degree

Tools

Microsoft Word

Job description

Design a career and build your future... Because it matters!

Project Assistant/Technical Editor

McMillen, Inc is seeking a detail-oriented and proactive Project Assistant/Technical Editor. The ideal candidate will facilitate project execution by ensuring that all documentation and processes are organized and efficient, while also providing technical editing support for project-related documents. Strong attention to detail, excellent communication skills, and the ability to collaborate with various stakeholders are essential for success in this dual role.

Who we are:

McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don’t look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they’re proud of.

We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.

Responsibilities:

• Facilitate the creation and distribution of project-related communications.
• Prepare and maintain comprehensive project documentation, including plans, reports, and meeting notes.
• Edit and format engineering documents and other technical materials for clarity and consistency.
• Prepare Project Management Plan reports in collaboration with the project manager for new projects.
• Proofread, revise, and edit technical documents to ensure clarity, consistency, and adherence to standards.
• Evaluate documents for completeness, style, syntax, and usage, providing tactful feedback to authors with varying levels of experience.
• Prepare documentation for regulatory audits and inspections.
• Assist engineers and project managers in modifying documents for accurate and precise descriptions of activities or policies.
• Assist in the preparation of status reports for stakeholders.
• Stay informed on project management and technical writing best practices and tools.
• Ensure clear and effective communication of project information.
• Organize and track project files, ensuring all documents are up-to-date and easily accessible.
• Coordinate travel arrangements for project managers and teams.
• Schedule and organize project meetings, including preparing agendas and taking minutes.
• Request, track, and manage certificates of insurance to meet contractual requirements.
• Prepare, distribute, and track subconsultant agreements and assist with change order documentation as needed.
• Update progress and maintain project schedules and databases
• Support project managers in monitoring project budgets and expenses.
• Provide feedback on project processes and suggest improvements.

Qualifications:

• Bachelor's or Associates Degree in Business Administration, Project Management, Technical Communications, Journalism or a related field, or equivalent years of experience in a similar role. Further education and refresher training will be required for this position on an as needed basis.
• 4 + years of technical editor experience preferred.
• Knowledge of grammar, technical formats, general business writing, and technical writing/editing techniques, levels, and processes.
• Proficient in Microsoft Word and possess the ability to develop and revise a wide range of document types.
• Ability to edit, write, and/or rewrite procedures, and other materials to communicate clearly and effectively.
• Ability/train on the job to exercise quality control over documentation intended for internal and external distribution.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work collaboratively in a team environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.

While performing the duties of this job, the employee is frequently required to sit. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.Must be able to travel with luggage and be able to transport materials and personal overnight supplies.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Compensation Package:

• Pay Range: $29.00 – $43.00 hr. (DOE)
• Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, HSA, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement.

EEO:

McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

Equal Opportunity Employer, including disabled and veterans.