Project Assistant (SATCOM)

Centurum; San Diego (CA); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Basic Life Insurance

Supplemental Life Insurance

Dependant Life Insurance

Long Term Disability Insurance

Vacation and Sick Leave

Holidays

Retirement 401(k) Plan

Job summary

Centurum in San Diego, CA is seeking a Project Assistant with two years of experience to support project managers and teams with administrative and operational tasks. You will help update plans, take minutes, manage tasks, and prepare reports, while ensuring documentation is accurate and timely.

The role includes coordinating meetings, tracking expenses, supporting setup and closure of projects, and acting as a liaison with clients and vendors.

Qualifications

• 2 years’ current or other relevant experience supporting Executive staff as well as Program Managers and Engineers with document preparation and presentation, communications, scheduling, maintaining office standards and records, meetings support, and maintaining business protocols in an office environment
• Organization: Strong multitasking skills to handle various tasks and deadlines simultaneously
• Communication: Excellent verbal and written skills for reporting and stakeholder coordination
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., Asana, Jira)
• Attention to Detail: Ability to monitor, update, and maintain accurate records
• Coordinate and schedule meetings, conference calls and appointments for office staff
• Working knowledge of company’s Supply Chain Risk Management (SCRM) policies and procedures
• Knowledge of company policies and procedures, and a familiarity with the business operations of assigned office/group

Responsibilities

• Documentation & Reporting: Documents Control – Including but not limited to Engineering Change Request (ECR), Engineering Change Order (ECO), creating, updating, and filing project documents, reports, and presentations using tools like MS Office or specialized PM software
• Scheduling & Coordination: Coordinating meetings, setting up conferences, managing calendars, and ensuring team members are aware of upcoming deadlines
• Administrative Support: Assisting with project setup, monitoring, and closing, including organizing project information and data analysis
• Communication Liaison: Acting as the main point of contact between team members, clients, and vendors to facilitate communication
• Budget Tracking: Assisting with estimating, tracking expenses, invoicing, and procurement

Skills

Document prep

Multitasking

Communication

MS Office

PM software

Attention to detail

Meetings scheduling

SCRM knowledge

Policy knowledge

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Asana

Jira

Job description

DUTIES AND RESPONSIBILITIES

Centurum is looking for a Project Assistant with two (2) years of experience facilitating the smooth execution of projects by providing administrative and operational support to project managers and teams.

Typical daily activities include:

• Updating project plans and trackers
• Taking and distributing meeting minutes
• Following up with team members on assigned tasks
• Research information for project reports

Key responsibilities are:

• Documentation & Reporting: Documents Control – Including but not limited to Engineering Change Request (ECR), Engineering Change Order (ECO), creating, updating, and filing project documents, reports, and presentations using tools like MS Office or specialized PM software
• Scheduling & Coordination: Coordinating meetings, setting up conferences, managing calendars, and ensuring team members are aware of upcoming deadlines
• Administrative Support: Assisting with project setup, monitoring, and closing, including organizing project information and data analysis
• Communication Liaison: Acting as the main point of contact between team members, clients, and vendors to facilitate communication
• Budget Tracking: Assisting with estimating, tracking expenses, invoicing, and procurement

REQUIRED SKILLS/YEARS OF EXPERIENCE

• 2 years’ current or other relevant experience supporting Executive staff as well as Program Managers and Engineers with document preparation and presentation, communications, scheduling, maintaining office standards and records, meetings support, and maintaining business protocols in an office environment
• Organization: Strong multitasking skills to handle various tasks and deadlines simultaneously
• Communication: Excellent verbal and written skills for reporting and stakeholder coordination
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., Asana, Jira)
• Attention to Detail: Ability to monitor, update, and maintain accurate records
• Coordinate and schedule meetings, conference calls and appointments for office staff.
• Working knowledge of company’s Supply Chain Risk Management (SCRM) policies and procedures
• Knowledge of company policies and procedures, and a familiarity with the business operations of assigned office/group

Education

High School Diploma or equivalent

Travel Required

0%

Work Location

San Diego, CA

This position is required to have and maintain a Secret US DoD security clearance.

PREFERRED SKILLS

Bachelor’s degree is preferred.

REMARKS

Must be able to communicate effectively in English, both verbally and in writing.
Must be able to interface effectively with all levels of technical and management personnel.

Compensation: $40 - $46 an hour.
Compensation for positions at Centurum vary depending on a wide range of factors including, but not limited to, location, responsibilities, skill set, and level of experience.

EOE M/F/Disability/Veteran

The labor category for this position is Analyst, Management II

***When responding to this posting please reference job # SD26-113 Project Assistant (SATCOM)***

Benefits

Full-time employees are eligible for the following benefits enrollment from their date of hire:

• Health Insurance - Centurum provides insurance for employee and dependent in a comprehensive package. Coverage for vision care is included. This option is available on a cost-sharing basis.
• Dental Insurance - Available in conjunction with Health Insurance for an additional cost. Provides oral maintenance care for employee and dependent.
• Basic Life Insurance - Company provided benefit for all full-time employees.
• Supplemental Life Insurance - Optional life insurance coverage to employees at group rates.
• Dependant Life Insurance - Optional coverage for dependents at a group rate.
• Long Term Disability Insurance - Optional coverage available to employees at group rates.
• Vacation and Sick Leave - Leave accrual is determined by length of service.
• Holidays - The company observes ten paid holidays each year.
• Retirement 401(k) Plan - Centurum’s corporate benefits package includes 401K with a company bi-weekly match and a year-end profit sharing company match for all eligible employees. Investments can be made into selected funds under this plan.

Centurum is an Equal Opportunity Employer, providing employment opportunities for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship or any other characteristic protected by U.S. law. Centurum makes reasonable accommodations for persons with disabilities.