Project Assistant

University of New England; Biddeford (ME); Hybrid; USD 20,000 - 28,000; Part time

Benefits offered by this job

Health and dental plans

Retirement plan match up to 8%

Paid time off and holidays

Tuition waiver

Job summary

The University of New England is seeking a Project Assistant to provide essential administrative, fiscal, and communications support for the AgingME GWEP. This half-time position (20-25 hours/week, 12 months) reports to the Program Manager and offers a potential hybrid schedule after an initial familiarization period.

Responsibilities include coordinating meetings, processing invoices, maintaining records, and supporting program communication and outreach across Maine.

Qualifications

• Associate's or Bachelor's degree required or equivalent combination of training and experience.
• Demonstrated proficiency with Microsoft Office and Google Workspace.
• Strong written and verbal communication with attention to detail.
• Ability to manage multiple priorities and maintain confidentiality.
• Experience supporting administrative and fiscal processes is preferred.

Responsibilities

• Provide administrative support for AgingME GWEP, including meetings, materials, travel, and records.
• Assist with partner invoicing, payment tracking, and related workflows.
• Maintain program supplies, files, and databases for daily operations.
• Coordinate program communications and serve as a point of contact for stakeholders.

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Google Workspace

Database management

Job description

Description

The Project Assistant provides essential administrative, fiscal, and communication support for the AgingME Geriatrics Workforce Enhancement Program (GWEP). Reporting to the Program Manager, this role ensures the smooth operational flow of the program by supporting financial functions, administrative coordination, and partner relations across the state.

This is a half-time position (20-25 hours/week, 12 months/year) with the option to move to a hybrid work schedule after an initial familiarization period. We prioritize work-life balance and encourage applicants seeking a flexible schedule to apply.

Position Type

Professional Staff

Employment Status

Half Time

Months

12

Campus

Portland, ME

About The University Of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.

Educational benefits

• UNE tuition waiver for employees.

Responsibilities

Core Administration and Fiscal Support

• Provide administrative support for AgingME GWEP, including coordinating meetings, preparing materials, scheduling travel, and maintaining program records.
• Support fiscal and operational processes by assisting with partner invoicing, payment tracking, and related administrative workflows.
• Maintain program supplies, files, databases, and other administrative resources needed to support daily operations.

Communications and External Engagement

• Serve as a primary point of contact for routine inquiries from program partners, participants, and stakeholders, ensuring timely and professional communication.
• Assist with the coordination and dissemination of program communications, including website updates, social media content, newsletters, and other public-facing materials.

Project and Program Implementation

• Track and monitor assigned projects, activities, and deadlines, providing regular updates and identifying issues that may require follow-up.
• Provide first-level support for program technology platforms and training resources, including assisting users with access to online learning modules and directing complex issues to appropriate resources.
• Collaborate with program staff and external partners to support implementation of grant activities and achievement of program objectives.

Other

• Perform other related duties as assigned.

Qualifications

Associate's or Bachelor's degree and at least one (1) year of administrative office experience OR equivalent combination of relevant training and experience required.

• Demonstrated proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and Google Workspace tools.
• Proven ability to learn and effectively use new software systems, databases, platforms, and electronic workflow tools.
• Demonstrated experience maintaining databases and reconciling financial information.
• Strong written and verbal communication skills, with the proven ability to prepare professional correspondence with exceptional accuracy in grammar and spelling.
• Demonstrated organizational skills with the proven ability to manage competing priorities, meet tight deadlines, and maintain meticulous attention to detail.
• Proven ability to work both independently and collaboratively while providing effective customer service to internal and external stakeholders.
• Demonstrated commitment to maintaining strict confidentiality and exercising discretion when handling sensitive program information.
• Demonstrated commitment to providing reliable administrative support and fostering positive, constructive working relationships.
• Experience with website updates, social media, or digital communications preferred.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)