Project Assistant - Planning and Procurement

Leidos Inc; Lynnwood (WA); Hybrid; USD 52,000 - 94,000; Full time

Job summary

Leidos seeks a Project Assistant in Lynnwood, WA to support planning, BOM management, and procurement across multiple contracts. You will work with Program Managers to create orders, track material in Costpoint, and manage bid and quote processes.

The role can be onsite in Lynnwood or remote, with responsibilities spanning order placement, supplier management, and schedule coordination to meet customer delivery requirements. A Secret clearance is required or obtainable.

Qualifications

• High School diploma or equivalent with relevant procurement experience.
• Strong MS Office skills and ability to work with large PDFs and Excel.
• Experience with Government Contract Procurement and FAR.
• Ability to obtain a Secret DoD clearance.

Responsibilities

• Assist production planning for multiple programs including BOM and material availability.
• Procure materials and manage supplier quotes, POs, and tracking.
• Collaborate with engineering, manufacturing, and procurement to package quotes.
• Monitor supplier performance and reporting; manage material schedules.
• Use Costpoint for purchase requests and tracking; maintain program spreadsheets.
• Ensure timely orders to meet delivery requirements and resolve issues.

Skills

Microsoft Office

Organization

Communication

Procurement

Education

High School diploma

Tools

Deltek Costpoint

MRP

Job description

Description

Build the Future of Maritime Innovation

The Undersea Systems Division (USD) of Leidos develops, integrates, and deploys advanced technology solutions that address existing and emerging maritime missions for a range of customers across the Department of War (DoW). Our Lynnwood, WA facility is expanding its operations based on significant business growth and is seeking new talent to join our world-class production team.

The Role

We are seeking a Project Assistant specializing in Planning and Procurement supporting several contracts in our Lynnwood, WA office. The successful candidate will work directly with Program Managers and their teams to conduct production planning including development and management of Bills of Materials, create manufacturing orders, track material in Deltek Costpoint, complete the submission of material quotes, submit purchase requests and track those requests through completion.

The successful candidate

Has experience/ in procurement and is familiar with price reasonableness, competitive bids in accordance with Federal Acquisition Regulations (FAR) and other applicable regulations, cost-accounting standards and, in general, timely procurement action in response to work requirements. Is also familiar with production planning including BOM management and manufacturing order creation particularly using Deltek Costpoint. Has excellent written and oral communications skills and works well with teammates, suppliers, and customers. Has knowledge and experience in the use of Microsoft Office Products and working with large PDF and Excel files. Is well organized and able to effectively prioritize and manage multiple tasks. Can work onsite in Lynnwood, WA or remote. Can obtain a Secret Security Clearance.

Why Join Us

• Work to support cutting-edge subsea technologies that few get to experience firsthand.
• Collaborate with world-class scientists, engineers, and innovators.
• Perform on programs that support the wide variety of high-profile customers.
• Be part of a culture that values innovation, technical excellence, and mission impact.

Primary Responsibilities

• Assist in production planning for multiple development and production programs. Including:
  • Ensuring that approved material is available for planned production.
  • Generate and maintain Bills of Material.
  • Responsible for managing timely and accurate procurement of all fabricated and COTS parts.
  • Collaborate with engineering, manufacturing, quality and procurement to develop quote packages.
  • Analyze supplier responses and select, manage and report on performance of suppliers.
  • Establish production schedule based on material and resource availability.
  • Provide daily status of WIP, material availability and identify issues that impact production.
  • Coordinating directly with engineering, configuration management, production management and procurement to ensure accurate, timely scheduling of material and work order flow to meet customer delivery requirements.
  • Using the Manufacturing Requirements Planning tool to drive purchasing and orchestrate kitting and Work Orders to the production floor.
  • Establishing work procedures consistent with the project's manufacturing methodology.
  • Resolving impediments to achieving aggressive delivery constraints.

• Assist in procurement of material supporting multiple programs. This includes:
  • Commits orders via Costpoint, and Purchasing Card (Pcard).
  • Creates Purchase Requisitions for Subcontract Labor and Material Purchase Orders (POs).
  • Supports Program Managers and their teammates generating Purchase Request Forms and routes for respective approval.
  • Initiates Procurement Purchase Requests (PPRs) to request Warranted Buyer quotes and POs.
  • Reconciles and submits accurate and timely biweekly Transaction Detail Reports via US Bank Access One.
  • Tracks status of orders from start to finish, maintaining current input to Program Manager Material Spreadsheets.
  • Tracks and completes Goods Receipts; uploads packing slips in Webtop.
  • Ensures timely placement of orders to support required delivery dates; alerts requesters of known issues and reconciles issues with successful solutions.
  • Works with other Procurement Project Assistants, backing up workload as needed.

Basic Qualifications

• High School diploma or equivalent and 5+ years or prior relevant experience.
• Microsoft Office knowledge and skill; strong experience working with large PDF files and Excel.
• Strong organization and communication skills and ability to prioritize multiple tasks.
• Experience working with Government Contract Procurement
• Must be able to obtain a Secret DoD clearance.

Preferred Qualifications

• Experience with Costpoint and Material Resource Planning (MRP)
• Familiar with Federal Acquisition Regulation (FAR).

SUBSEAMSS

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range $52,000.00 - $94,000.00

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.