Project Assistant - Fort Walton Beach, FL

Barts Electric; Fort Walton Beach (FL); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision

PTO & Holidays

401k with match

Job summary

Bart’s Electric in Fort Walton Beach, FL is seeking a project-oriented Project Assistant to support project managers and field teams throughout the construction lifecycle. You’ll coordinate documentation, communicate with PMs and foremen, and ensure smooth daily operations on-site and in the office.

Ideal candidates are highly organized with strong MS Word/Excel skills, clear communication, and a proven ability to multi-task in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• Strong written and verbal communication skills.
• Excellent multi-tasking and follow-through capabilities.
• Experience in construction office support preferred.
• Familiarity with MS Project is a plus.

Responsibilities

• Compile and format project documentation in coordination with Project Managers.
• Maintain schedules, track progress, and update active job lists.
• Coordinate submittals, RFIs, and change orders with vendors and clients.
• Arrange travel and manage expense reports for team members.
• Assist with permits, licensing, and safety records.
• Attend weekly Foremen meetings and support day-to-day site operations.

Skills

MS Word

MS Excel

Verbal communication

Written communication

Multi-tasking

Office support experience

Education

High School Diploma or Equivalent

Tools

MS Project

Job description

Are you looking for a company to excel your career?

Bart’s Electric is a full service electrical and special systems contractor which has built a reputation of reliability and service that sets us apart in the commercial electric industry. Bart’s Electric philosophy is summarized in the phrase “We give the customer more service than they paid for.” We’re looking for a highly skilled Project Assistant to join our team in Fort Walton Beach, FL. Are you highly organized, detail-oriented, and ready to support dynamic construction projects from the ground up? We’re seeking a motivated Project Assistant to join our commercial construction team. In this role, you’ll play a key part in coordinating project documentation, communicating with Project Managers and Foreman and ensuring smooth day-to-day operations on-site and in the office. If you thrive in a fast-paced environment and enjoy being at the heart of project execution, we’d love to hear from you!

Empowering Our Team

At Barts Electric, our core belief is in nurturing the growth and development of our employees throughout their careers. As a merit shop, we prioritize advancement opportunities based on performance and dedication. We excel in delivering top-notch electrical services, supported by our skilled and motivated team. We recognize and reward hard work, ensuring that your contributions are always valued. Elevate your career with Barts Electric!

Leading the Industry

Barts Electric is a leader in electrical and energy services, driving industry change through investments in technology, strategic project consulting, and process engineering. Our focus on productivity, value, and safety sets us apart. We continually invest in our merit-based employees’ skills, leadership, and career development, fostering innovation and growth.

Advance Your Career with Us

• Personal Growth:Take advantage of our industry-leading training and leadership development programs to build your career path.
• Safety First:We prioritize your safety, maintaining a safety rating that surpasses industry averages.

We Build Each Other

Our “We Build Each Other” mentality puts you in the spotlight. Joining Barts Electric means taking control of your career. Our career development and continued education programs offer numerous opportunities for success.

Exceptional Career Growth

We are committed to the growth of our team members. At Barts Electric, you’ll benefit from ongoing training programs, certification courses, and diverse project opportunities, ensuring continuous learning and career advancement.

Safety Culture

Your safety is our top priority. We uphold strict safety protocols and provide regular training to ensure the well-being of our team on every job site. Our proactive safety approach has earned us a stellar record and the trust of our employees and clients.

Compensation and Benefits

Barts Electric offers competitive pay, comprehensive benefits packages, and performance-based bonuses, making our team feel valued and motivated.

Community and Belonging

At Barts Electric, you’re more than an employee; your part of a family. We host team-building events, community service activities, and employee recognition programs that foster a sense of belonging and camaraderie among our staff.

POSITION SUMMARY

The Project Assistant plays a vital role in supporting project managers and field teams throughout the lifecycle of construction projects. This position is responsible for coordinating project documentation, maintaining schedules, tracking progress, and facilitating communication between internal teams, suppliers, and vendors. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment. This role ensures that projects run smoothly, efficiently, and in compliance with company standards and client expectations.

POSITION RESPONSIBILITIES

• Compile and format submittals in coordination with the Project Managers
• Request close-out documents and assist in preparation of Operation & Maintenance Manuals
• File, track, and log safety logs, daily logs, budgets, and weekly planning forms
• Conduct initial pricing for change orders for approval by the Project Manager
• Track change orders, RFIs, and Submittals through the course of the project
• Update meeting schedules & active job lists
• Secure permits and assist in licensing requirements for projects
• Make travel arrangements and complete expense reports for team members
• Assist in monitoring labor rates and hours
• Assist with communication between subcontractors, vendors and customers as required
• Attend weekly Foremen meetings as required
• File project documents (hard and soft copies)
• Other duties as assigned

PERFORMANCE ACCOUNTABILITIES

• Relationships with staff, operations personnel, vendors and suppliers.
• Resolution of problems affecting production schedules.
• Resolution of complaints and grievances with vendors and suppliers.
• Accuracy of work
• Conformance to procurement policies and procedures
• Attainment of established goals and objectives by manager
• Timely completion of tasks and assignments.

POSITION REQUIREMENTS

1. Education / Technical High School Diploma or Equivalent
2. Experience / Skills
   • Thorough familiarity with M.S. Word and Excel (Required)
   • Effective verbal and written communication skills (Required)
   • Exceptional multi-tasking and follow through skills (Required)
   • Experience in construction office support (Preferred)
   • Familiarity with M.S. Project (Preferred)

We offer competitive pay and a generous benefits package which includes Medical, Dental, Vision, PTO, six paid holidays and a 401k with generous match.

We believe that the unique contributions of all Barts Electric employees create our success. To ensure that our services and culture continue to incorporate everyone’s perspectives and experiences, we never discriminate based on race, religion, national origin, gender, gender identity or expression, sexual orientation, age or marital, veteran or disability status.