Project Assistant

Barts Electric Co; Fort Walton Beach (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

401(k) with generous match

Job summary

Barts Electric Co is seeking a highly skilled Project Assistant in Fort Walton Beach, FL. This role involves supporting project managers by coordinating documentation, maintaining schedules, and facilitating communication between teams, suppliers, and vendors. The ideal candidate must have a high school diploma, be detail-oriented, and proficient in M.S. Word and Excel. Barts Electric offers competitive pay and a comprehensive benefits package, emphasizing personal growth and safety in the workplace.

Qualifications

• Detail-oriented with excellent follow-through skills.
• Experience in construction office support preferred.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Compile and format submittals in coordination with the Project Managers.
• Maintain project documentation and schedules.
• Facilitate communication between teams and vendors.

Skills

M.S. Word

M.S. Excel

Effective verbal communication

Effective written communication

Multi-tasking

Education

High School Diploma or Equivalent

Tools

M.S. Project

Job description

Position Summary

Bart’s Electric is a full service electrical and special systems contractor which has built a reputation of reliability and service that sets us apart in the commercial electric industry. We’re looking for a highly skilled Project Assistant to join our team in Fort Walton Beach, FL. The Project Assistant plays a vital role in supporting project managers and field teams throughout the lifecycle of construction projects. This position is responsible for coordinating project documentation, maintaining schedules, tracking progress, and facilitating communication between internal teams, suppliers, and vendors. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment. This role ensures that projects run smoothly, efficiently, and in compliance with company standards and client expectations.

Position Responsibilities

• Compile and format submittals in coordination with the Project Managers
• Request close‑out documents and assist in preparation of Operation & Maintenance Manuals
• File, track, and log safety logs, daily logs, budgets, and weekly planning forms
• Conduct initial pricing for change orders for approval by the Project Manager
• Track change orders, RFIs, and Submittals through the course of the project
• Update meeting schedules & active job lists
• Secure permits and assist in licensing requirements for projects
• Make travel arrangements and complete expense reports for team members
• Assist in monitoring labor rates and hours
• Assist with communication between subcontractors, vendors and customers as required
• Attend weekly Foremen meetings as required
• File project documents (hard and soft copies)
• Other duties as assigned

Performance Accountabilities

• Relationships with staff, operations personnel, vendors and suppliers
• Resolution of problems affecting production schedules
• Resolution of complaints and grievances with vendors and suppliers
• Accuracy of work
• Conformance to procurement policies and procedures
• Attainment of established goals and objectives by manager
• Timely completion of tasks and assignments

Position Requirements

• Education / Technical: High School Diploma or Equivalent
• Experience / Skills:
  • Thorough familiarity with M.S. Word and Excel (Required)
  • Effective verbal and written communication skills (Required)
  • Exceptional multi‑tasking and follow‑through skills (Required)
  • Experience in construction office support (Preferred)
  • Familiarity with M.S. Project (Preferred)

Benefits

• Personal Growth: Take advantage of industry‑leading training and leadership development programs to build your career path
• Safety First: We prioritize your safety, maintaining a safety rating that surpasses industry averages
• Compensation: Competitive pay and a generous benefits package including Medical, Dental, Vision, PTO, six paid holidays and a 401(k) with generous match

Equal Opportunity Employer

We believe that the unique contributions of all Barts Electric employees create our success. To ensure that our services and culture continue to incorporate everyone’s perspectives and experiences, we never discriminate based on race, religion, national origin, gender, gender identity or expression, sexual orientation, age, marital, veteran or disability status.

Equal Opportunity Employer, including disabled and veterans.

Accessibility

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at

Phone: [phone]

Email: [e-mail]