Project Assistant Energy

AtkinsRéalis; Oak Ridge (TN); On-site; USD 42,000 - 71,000; Full time

Benefits offered by this job

medical

dental

vision

company-paid life and short- and long‑

term disability benefits

Job summary

AtkinsRéalis in Oak Ridge, TN is seeking a Project Assistant Energy to join our team. The role requires strong administrative support, data entry, scheduling, and document management in a safety-conscious environment.

You will handle travel, procurement, and ISMS-related activities, while maintaining databases and assisting in procedural writing and editing. This is an on-site position with comprehensive benefits and a focus on safety culture.

Qualifications

• High school diploma or equivalent.
• 2 years minimum experience as Administrative Assistant; 5 years preferred.
• Advanced knowledge of Microsoft Office and Foxit PDF Editor.
• Procedural writing and technical editing skills preferred.
• Strong verbal and written communication.
• Excellent organization and attention to detail.
• Ability to interface at all levels of the organization and with the customer.
• Federal background check and eligibility for access to classified information.
• Real ID compliant to access the work location.
• U.S. citizenship required for AtkinsRéalis/Isotek Systems, LLC project positions.

Responsibilities

• Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.
• Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.
• Greets and processes visitors' requests upon arrival and handles sign-in log and security requirements.
• Handles incoming and outgoing mail and shipments (internal and external).
• Arranges travel through internal or outside agents and completes expense reports as requested.
• Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.
• Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.
• Orders and maintains office supplies, janitorial supplies and coffee supplies.
• Provides reprographics and document assembly support for various tasks.
• Prepares correspondence from rough draft through distribution.
• Assists in writing procedures and provides technical editing support.
• Formats and edits various documents and prepares weekly or monthly reports.
• Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.
• Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.
• Assists the technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.
• Maintains and updates various databases using MS Excel.
• Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).
• Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.
• Updates and maintains various notebooks for the Operations group (i.e., Control Room books and Evolution books).
• Processes, records and files Work Packages for the Operations and Maintenance groups.
• Processes, records and files Radiological Controls (RADCON) records for the RADCON group.
• Coordinates recycling efforts for building.
• Processes telephone requests for new phone installations and relocations for building.
• Provides back‑up support to other administrative assistants.
• Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.

Skills

Microsoft Office

Foxit PDF Editor

Communication skills

Organization skills

Procedural writing

Education

High school diploma or equivalent

Job description

Overview

We are seeking a Project Assistant Energy, to join our Team in our Oak Ridge, TN office.

Your role

• Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.
• Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.
• Greets and processes visitors' requests upon arrival and handles sign-in log and security requirements.
• Handles incoming and outgoing mail and shipments (internal and external).
• Arranges travel through internal or outside agents and completes expense reports as requested.
• Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.
• Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.
• Orders and maintains office supplies, janitorial supplies and coffee supplies.
• Provides reprographics and document assembly support for various tasks.
• Prepares correspondence from rough draft through distribution.
• Assists in writing procedures and provides technical editing support.
• Formats and edits various documents and prepares weekly or monthly reports.
• Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.
• Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.
• Assists the technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.
• Maintains and updates various databases using MS Excel.
• Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).
• Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.
• Updates and maintains various notebooks for the Operations group (i.e., Control Room books and Evolution books).
• Processes, records and files Work Packages for the Operations and Maintenance groups.
• Processes, records and files Radiological Controls (RADCON) records for the RADCON group.
• Coordinates recycling efforts for building.
• Processes telephone requests for new phone installations and relocations for building.
• Provides back‑up support to other administrative assistants.
• Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.
• Performs other duties as assigned.

About You

• High school diploma or equivalent.
• Minimum two (2) years' experience as an Administrative Assistant. Five (5) years preferred.
• Advanced knowledge of Microsoft Office, Foxit PDF Editor.
• Procedure writing and technical editing skills preferred.
• Strong communication, verbal and written skills.
• Excellent organization skills and attention to detail.
• Ability to interface at all levels of the organization and with the customer.
• Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter.
• Applicants must have Real ID compliant identification to access the work location.
• U.S. citizenship requires for AtkinsRéalis/Isotek Systems, LLC project positions.
• Must be a U.S. citizen in order to be considered.

Rewards & benefits

• medical
• dental
• vision
• company-paid life and short- and long-term disability benefits
• employer-matched 401(k) with 100% vesting
• employee stock purchase plan
• Paid Time Off
• leaves of absences options
• flexible work options
• recognition and employee satisfaction programs
• employee assistance program
• voluntary benefits

You can review our comprehensive benefits page here.

About AtkinsRéalis

We're AtkinsRéalis, a world‑class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Expected compensation range

Expected compensation range is between $42,000 - $71,000 annually depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRéalis' Equal Opportunity Statement here.

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