Project Assistant (Construction)

Sunstall Inc.; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

HHICorporation in the United States is seeking a Project Assistant (PA) to support Project Managers and keep federal construction projects organized, on schedule, and running smoothly.

The role requires hands-on construction experience, ability to read drawings, coordinate documentation, and manage multiple priorities in a fast-paced environment, with opportunities to grow into contract administration or construction project management.

Qualifications

• 2+ years of experience in commercial, industrial, or federal construction.
• Construction industry experience required; not a general admin role.
• Ability to read and interpret construction drawings and specifications.
• Understanding of construction project documentation and terminology.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word and Excel).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Ability to work independently and as part of a project team.
• Honest, reliable, professional, and self-motivated.
• Ability to pass a pre-employment drug screen and meet government security clearance requirements.

Responsibilities

• Organize and maintain project and jobsite documentation and files.
• Manage drawing logs and ensure accurate document control.
• Track, log, and distribute project documents as directed by the Project Manager.
• Maintain project records in Procore.
• Process and file subcontracts, purchase orders, and change orders.
• Track subcontractor compliance documents, including insurance, lien releases, and affidavits.
• Assist with bidding and buyout, including distributing plans and specifications and tracking proposals.
• Support Project Managers with day-to-day construction coordination and administrative tasks.
• Compile project closeout documents, including O&M manuals.
• Communicate professionally with Owners, PMs, Superintendents, Corporate Safety, subcontractors, clients, and government personnel.
• Build and maintain relationships with project teams, subcontractors, and clients.
• Maintain confidentiality of company and client information.
• Perform additional project and administrative duties as needed.

Skills

Construction experience

Read drawings

MS Office proficiency

Organizational skills

Written and verbal communication

Independence and teamwork

Security clearance readiness

Tools

Procore

RMS

MS Office (Word/Excel)

Job description

AboutThisRole

AsaProjectAssistant(PA)atHHICorporation,you’llplayakeyroleinsupportingProjectManagersandkeepingconstructionprojectsorganized,onschedule,andrunningsmoothly.Thispositionisbestsuitedforsomeonewithhands-onconstructionindustryexperiencewhounderstandsconstructiondocuments,projectcoordination,andtheday-to-daydemandsofaconstructionproject.

You’llworkcloselywithProjectManagers,Superintendents,subcontractors,clients,andgovernmentpersonneltomanageprojectdocumentation,coordinateprojectactivities,trackcontractsandcompliance,andsupportprojectsvaluedupto$50million.

Thisisagreatopportunityforanexperiencedconstructionprofessionallookingtogrowintoprojectcoordination,contractadministration,orconstructionprojectmanagementwhileworkingonhigh-impactfederalconstructionprojects.

AboutHHICorporation

BuilttoExecute.PositionedtoLead.

HHICorporationisaNorthernUtah-basedfederalconstructionandmanufacturingcompanywithmorethan50yearsofexperiencedeliveringspecializedinfrastructure,fabrication,andengineeredsolutionsfordefenseandindustrialclientsnationwide.

OurteamisbuiltonHonesty,HardWork,andInnovation.Weinvestinourpeople,worktogethertodeliverexceptionalresults,andprovideopportunitiesforlong-termcareergrowth.AtHHI,you’llworkalongsideexperiencedconstructionprofessionalsonchallenging,meaningfulprojectswhilebuildingtheskillsneededtoadvanceyourcareer.

KeyResponsibilities

• Organizeandmaintainprojectandjobsitedocumentationandfiles.
• Managedrawinglogsandensureaccuratedocumentcontrol.
• Track,log,anddistributeprojectdocumentsasdirectedbytheProjectManager.
• MaintainprojectrecordsinProcore.
• Processandfilesubcontracts,purchaseorders,andchangeorders.
• Tracksubcontractorcompliancedocuments,includinginsurance,lienreleases,andaffidavits.
• Assistwithbiddingandbuyout,includingdistributingplansandspecificationsandtrackingproposals.
• SupportProjectManagerswithday-to-dayconstructionprojectcoordinationandadministrativetasks.
• Compileprojectcloseoutdocuments,includingO&Mmanuals.
• CommunicateprofessionallywithOwners,ProjectManagers,Superintendents,CorporateSafety,subcontractors,clients,andgovernmentpersonnel.
• Buildandmaintainstrongworkingrelationshipswithprojectteams,subcontractors,andclients.
• Maintainconfidentialityofcompanyandclientinformation.
• Performadditionalprojectandadministrativedutiesasneeded.

RequiredQualifications

• 2+yearsofexperienceworkingincommercial,industrial,orfederalconstruction.
• Constructionindustryexperienceisrequired;thisisnotageneraladministrativeposition.
• Basicabilitytoreadandinterpretconstructiondrawingsandspecifications.
• Understandingofconstructionprojectdocumentationandterminology.
• Strongwrittenandverbalcommunicationskills.
• ProficiencyinMicrosoftOffice,includingWordandExcel.
• Strongorganizationalskillsandattentiontodetail.
• Abilitytomanagemultipleprioritiesinafast-pacedconstructionenvironment.
• Abilitytoworkindependentlyandeffectivelyaspartofaprojectteam.
• Honest,reliable,professional,andself-motivated.
• Abilitytopassapre-employmentdrugscreenandmeetgovernmentsecurityclearancerequirements.Abilitytoliftupto50lbs.

PreferredQualifications

• ExperiencewithProcoreorotherconstructionmanagementsoftware.
• Experiencewithconstructionprojectcoordinationorprojectadministration.
• Basicknowledgeofconstructionscheduling.
• Familiaritywithsubcontracts,changeorders,purchasing,andconstructionaccounting.
• ExperiencewiththeResidentManagementSystem(RMS)usedbyUSACE.
• Federalconstructionexperience.

WhyJoinHHI?

• Workonhigh-impactfederalconstructionprojects.
• Workalongsideexperiencedconstructionprofessionals.
• Gainvaluableexperienceinprojectmanagementandconstructionadministration.
• Professionaldevelopmentandtrainingopportunities.
• Opportunitiesforlong-termcareergrowthandadvancement.
• Collaborative,team-orientedenvironment.
• Competitivecompensationandbenefitspackage.