Assistant Superintendent (Construction)

Sunstall Inc.; San Antonio (TX); On-site; USD 48,000 - 72,000; Full time

Job summary

HHICorporation is seeking a detail-oriented Construction Project Assistant to support Project Managers on federal construction projects valued up to $50 million. The role emphasizes documentation, subcontractor coordination, and day-to-day project activities to keep programs on schedule and compliant with contract requirements.

This position is ideal for an organized construction professional looking to grow in project management, construction administration, or contract administration.

Qualifications

• Experience in commercial/industrial construction; federal project preferred.
• Ability to read and interpret construction drawings and specs.
• Strong written and verbal communications skills.
• Proficiency in Microsoft Office (Excel, Word).
• Strong organizational skills with high attention to detail.
• Ability to lift up to 50 lbs.

Responsibilities

• Establish, organize, and maintain project and jobsite documentation.
• Manage drawing logs and ensure document control accuracy.
• Track, log, and distribute project documents as directed by the Project Manager.
• Maintain project files in Procore construction management software.
• Process and file subcontracts, purchase orders, and change orders.
• Track subcontractor compliance documents (insurance, lien releases, affidavits).
• Assist with bid coordination and buyout processes, including distributing plans/specs.
• Support Project Managers with day-to-day project coordination.
• Compile project closeout packages, including O&M manuals.
• Maintain confidentiality of sensitive company and client information.
• Build and maintain strong relationships with subcontractors and clients.
• Perform general administrative and project support duties as needed.
• Communicate over the phone and in writing to upper management including Owners, PM’s, Superintendents, and Corporate Safety.
• Work with government and non-government personnel in a professional and clear manner.

Skills

Read drawings

Communication

MS Office

Organization

Teamwork

Clearance

Physical ability

Tools

Procore

Job description

PositionSummary

HHICorporationisseekingadetail-orientedConstructionProjectAssistant(PA)toprovideadministrativeandprojectcoordinationsupporttoProjectManagersonfederalconstructionprojectsvaluedupto$50million.

Thispositionplaysanimportantroleinkeepingprojectsorganizedandontrackbymanagingprojectdocumentation,supportingsubcontractorcoordination,maintainingprojectrecords,andassistingwithday-to-dayprojectactivities.TheProjectAssistantwillworkcloselywithProjectManagers,Superintendents,subcontractors,clients,andotherteammemberstohelpensureprojectsarecompletedsafely,efficiently,onschedule,andincompliancewithcontractrequirements.

Thisisanexcellentopportunityforanorganizedandmotivatedconstructionprofessionallookingtogrowtheircareerinprojectmanagement,constructionadministration,orcontractadministration.

KeyResponsibilities

• Establish,organize,andmaintainprojectandjobsitedocumentation
• Managedrawinglogsandensuredocumentcontrolaccuracy
• Track,log,anddistributeprojectdocumentsasdirectedbytheProjectManager
• MaintainprojectfilesinProcoreconstructionmanagementsoftware
• Processandfilesubcontracts,purchaseorders,andchangeorders
• Tracksubcontractorcompliancedocuments(insurance,lienreleases,affidavits)
• Assistwithbidcoordinationandbuyoutprocesses,includingdistributingplans/specsandloggingproposals
• SupportProjectManagerswithday-to-dayprojectcoordination
• Compileprojectcloseoutpackages,includingO&Mmanuals
• Maintainconfidentialityofsensitivecompanyandclientinformation
• Buildandmaintainstrongrelationshipswithsubcontractorsandclients
• Performgeneraladministrativeandprojectsupportdutiesasneeded
• AbilitytoproperlycommunicateoverthephoneandinwritingtouppermanagementincludingOwners,PM’s,Superintendents,andCorporateSafety.
• Abilitytoworkwithgovernmentandnon-governmentpersonnelinaprofessionalandclearmanner.

Qualifications(Required)

• 2+yearsofexperienceincommercialorindustrialconstruction(federalprojectexperiencepreferred)
• Basicabilitytoreadandinterpretconstructiondrawingsandspecifications
• Strongwrittenandverbalcommunicationskills
• ProficiencyinMicrosoftOffice(Excel,Word)
• Strongorganizationalskillswithhighattentiontodetail
• Abilitytoworkbothindependentlyandcollaborativelyinafast-pacedenvironment
• Honest,reliable,professional,andself-motivated
• Abilitytopasspre-employmentdrugscreeningandgovernmentsecurityclearance
• Abilitytolift50lbs