Project Assistant – 1+ Yrs Experience – Melville, NY

Marshall Dennehey; Melville (NY); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Supportive team environment

Hands on project experience

Competitive compensation

Job summary

Marshall Dennehey's Melville, NY office seeks a full-time Project Assistant with 1+ years of experience to support our team with record procurement and project duties. The role emphasizes organization, proactivity, and managing multiple tasks while coordinating with internal teams and external contacts.

We offer a supportive environment, opportunities to gain hands-on project experience, and compensation based on experience. Compensation range: $47,000 - $52,000.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, project support, or records management experience is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage deadlines and prioritize tasks effectively.
• Proficiency with Microsoft Office and basic database or tracking systems.
• Ability to work independently and as part of a team.

Responsibilities

• Request, track, and procure records from various sources, including third parties and external vendors.
• Maintain accurate records of requests, follow ups, and received documents.
• Perform consistent follow up to ensure timely receipt of records.
• Organize, review, and file records in accordance with established procedures.
• Communicate professionally with internal staff and external contacts.
• Provide administrative and project support as needed.
• Perform other duties as assigned to support project goals.

Skills

Administrative experience

Organizational skills

Written communication

Verbal communication

Deadline management

Prioritization

Teamwork

Independent work

Education

High school diploma

Tools

Microsoft Office

Database or tracking systems

Job description

The law firm of Marshall Dennehey seeks a full-time Project Assistant with 1+ years of experience for its Melville, NY office. Prior law firm experience preferred.

We are seeking a detail oriented and reliable Project Assistant to support our team with a primary focus on record procurement and follow-up, along with general project support duties. This role is ideal for someone who is organized, proactive, and comfortable managing multiple tasks while working with internal teams and external contacts.

Key Responsibilities:

• Request, track, and procure records from various sources, including third parties and external vendors
• Maintain accurate records of requests, follow ups, and received documents
• Perform consistent follow up to ensure timely receipt of records
• Organize, review, and file records in accordance with established procedures
• Communicate professionally with internal staff and external contacts
• Provide administrative and project support as needed
• Perform other duties as assigned to support project goals

Qualifications:

• High school diploma or equivalent required
• Previous administrative, project support, or records management experience a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage deadlines and prioritize tasks effectively
• Proficiency with Microsoft Office and basic database or tracking systems
• Ability to work independently and as part of a team

What We Offer:

• Supportive team environment
• Opportunity to gain hands on project experience
• Competitive compensation based on experience

Compensation range: $47,000 - $52,000

The posted compensation range for this position is negotiable dependent upon experience level. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.

Firm offers a sound future, competitive salary, and an excellent benefits package.