Project Assistant

Pride Health; United States; On-site; USD 44,083 - 48,216; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings

Employee discounts with preferred vendors

Life and disability insurance

Job summary

A healthcare organization in New York is seeking a Project Assistant (Residency Program Coordinator / Manager) to oversee residency program operations. The role involves managing daily activities, ensuring compliance with regulations, and coordinating educational initiatives. The ideal candidate has a Bachelor's degree, at least three years of administrative experience in a medical setting, and strong organizational skills. Competitive compensation and a supportive environment are offered.

Qualifications

• 3+ years of administrative experience in a medical and/or academic setting required.
• TAGME certification preferred or willingness to obtain within 6 months.
• Experience coordinating multiple functions and leading mid-size projects preferred.

Responsibilities

• Manage and coordinate all operational activities of the residency program.
• Supervise assigned support staff, including the Assistant Residency Coordinator.
• Ensure ongoing compliance with ACGME accreditation standards and institutional policies.

Skills

Strong organizational skills

Proficiency in Microsoft Office Suite

Data collection and database management

Knowledge of ACGME requirements

Ability to manage multiple priorities

Experience with budgeting and expenditures

Education

Bachelor’s degree or equivalent

Job description

This range is provided by Pride Health. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$32.00/hr - $35.00/hr

Direct message the job poster from Pride Health

Job Title: Project Assistant (Residency Program Coordinator / Manager)

Location: New York, NY 10029

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Duration: 13-week contract (high possibility of extension)

Pay Rate: $32 – $35 per hour

Job Summary

We are seeking an experienced Residency Program Coordinator / Manager to support the operational, academic, and administrative functions of a medical residency program. This role is responsible for managing day-to-day program operations, ensuring compliance with ACGME requirements, supervising support staff, and partnering closely with the Program Director to support educational and accreditation activities.

Key Responsibilities

Program & Operations Management

• Manage and coordinate all operational activities of the residency program.
• Supervise assigned support staff, including the Assistant Residency Coordinator.
• Oversee day-to-day operations for residents and attending physicians.
• Collaborate with the Program Director and Business Specialist to prepare and submit the annual program budget.
• Monitor departmental budgets, expenditures, and related financial processes.

Scheduling & Educational Coordination

• Coordinate educational activities including didactic conferences, Grand Rounds, and curriculum support in alignment with ACGME standards.
• Develop, maintain, and distribute resident rotation, vacation, and leave schedules using electronic systems.
• Ensure compliance with duty hour requirements.
• Coordinate and validate billing administration for external rotation institutions.

Accreditation & Compliance

• Participate in accreditation and review activities with Program leadership, faculty, residents, and committees.
• Ensure ongoing compliance with ACGME accreditation standards and institutional policies.
• Create, review, and maintain residency program policies and procedures.
• Monitor regulatory and institutional compliance requirements.

Administrative Support

• Maintain confidential resident files and attendance records for required educational activities.
• Provide administrative support to the Program Director, including scheduling meetings, preparing agendas, recording and maintaining meeting minutes, and preparing reports.
• Recommend improvements to program goals, objectives, and operational processes.
• Perform additional ad-hoc duties as assigned.

Required Qualifications

• Bachelor’s degree or equivalent (required)
• Minimum of 3 years of administrative experience in a medical and/or academic setting
• Strong working knowledge of ACGME requirements and residency program compliance
• TAGME certification preferred or willingness to obtain within 6 months
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with data collection, data entry, and database management
• Knowledge of administrative and financial processes, including budgeting and expenditures
• Strong organizational skills with the ability to manage multiple priorities
• Ability to work independently with minimal supervision
• Experience coordinating multiple functions and leading mid-size projects (preferred)
• Strong understanding of compliance and regulatory standards in graduate medical education

Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.