Project Assistant

EMCOR Group; United States; On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision, and prescipti

Job summary

Contra Costa Electric, Inc., an EMCOR company, is seeking a Project Assistant in Martinez, CA to support project teams with document control, cost tracking, and general administrative duties. The role interfaces with project management and field teams to ensure accurate record keeping and timely information flow.

You will manage project documents, assist with billing processes, prepare meeting materials, and help coordinate submittals and close-out documentation, contributing to successful

Qualifications

• High school diploma or GED required.
• Associates degree in related field may substitute for experience.
• 1–3 years of related experience preferred.
• Knowledge of project phases from preconstruction to close-out is preferred.

Responsibilities

• Assist with project setup and maintain project document controls.
• Prepare agendas and record meeting minutes for progress meetings.
• Process project drawing changes and manage change orders with field teams.
• Assist in creating and responding to requests for information.
• Coordinate submittals and track approvals and close-out documents.

Skills

Teamwork

Organizational skills

Attention to detail

Prioritization

Customer service mindset

Communication skills

Professional appearance

Education

High school diploma or GED

Associates degree in related field

Tools

Microsoft Office

Adobe Acrobat

Prolog Manager

Job description

We are an electrical construction firm offering total electrical construction, engineering, facilities maintenance, utility, sound and communications, and renewable energy services. We combine broad electrical and energy systems expertise with a strong commitment to quality service and total customer satisfaction.

Contra Costa Electric is recruiting for a Project Assistant reporting directly to the Project Assistant Team Lead, located in Martinez, CA, with daily interface with the Project Management and Field Teams. The Project Assistant is an integral part of the construction process and helps meaningfully contribute administrative support to the project team, resulting in exceptionally executed projects and customer satisfaction.

Responsibilities include document control, cost control, general clerical duties and related activities.

Document Control

• Assist with project set-up and maintain and manage comprehensive project document controls.
• Assist with project start up and close-out meeting requirements, and coordination of periodic job progress meetings including preparing agendas and recording meeting minutes.
• Process project drawing changes and provide timely information to the field and project teams for potential change orders.
• Assist in creating and responding to requests for information.
• Work with the project teams to assemble and process submittals and track approval of submitted products.
• Collect and assemble all project close-out documentation per customer requirements.

Cost Control

• Process and manage project billing including schedule of values, time and material billing, lien waivers, and customer specific billing requirements.
• Obtain and submit compliance documents including lien waivers and customer specific compliance as required by the project.
• Support subcontractor monthly billing processes and compliance documents including verification of electronic processing of invoices and coordination of payments, up to and including final close-out.
• Work with project team to respond to requests for proposal as a result of potential change documents.
• Generate potential change orders and manage approval tracking.
• Process prime contract change orders and associated subcontract changes as applicable.

General

• Quickly learn and apply practices and technical skills.
• Work independently after having been shown how to accomplish assignments.
• Willingness to evaluate assignments and recommend improvements.
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
• Able to work 40 hours per week in Martinez, CA with some travel to job sites as needed.

REQUIRED COMPETENCIES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Strong teamwork mentality and ability to work in a collaborative environment across departments.
• Strong organizational, record keeping and follow-up skills.
• Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
• Ability to manage multiple tasks and meet deadlines on a daily basis.
• Customer focused mindset with ability to meet customers’ expectations and requirements.
• Business communication savvy with excellent oral and written communication skills.
• Display a professional and positive appearance as representative of the Company.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the flexibility to work with other departments of the Company in the Martinez office, as well as working directly with project field staff and/or on project work sites as needed.

PREFERRED EDUCATION AND EXPERIENCE

• 1-3 years related experience providing support for commercial construction projects preferred.
• High school diploma or GED required.
• Associates degree in related field may be substituted for experience.
• Understanding of project phases from preconstruction to close-out is preferred.

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Proficiency with Adobe Acrobat.
• Knowledge of Prolog Manager or similar project document control software a plus.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) to Job Sites, or to attend Commercial events/training, and must have the ability to navigate around job sites.

Equal Opportunity Employer/Veterans/Disabled

Please review our Aff‎irmative Action Policy.

CONTRA COSTA ELECTRIC, INC. is and EMCOR company and offers a full benefit package including:

• Medical, dental, vision, and prescription
• 401k with company match
• Paid holidays
• Educational assistance
• Salary based on experience and qualifications.
• Salary Range from $45,000 to $52,000

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.