Project Assistant

Greenberg Traurig; Town of Charlotte (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Greenberg Traurig in Charlotte seeks a Real Estate Project Assistant to support attorneys and paralegals through all real estate transaction stages, from pre- to post-closing. You will prepare closing deliverables, organize files, and help with documentation and checklists while coordinating with multiple teams in a fast-paced environment.

Ideal candidates are detail-oriented, proactive, and capable of juggling multiple matters with excellent communication and client service skills in a

Qualifications

• Must be a self-starter and team player with strong attention to detail.
• Excellent written and verbal communication and customer service skills.
• Ability to multi-task and work under deadlines with minimal supervision.

Responsibilities

• Assist attorneys and paralegals in all stages of real estate transactions.
• Prepare closing deliverables and client document packages.
• Order UCC searches, forms, and record-keeping charts.
• Obtain EINs, surveys, PZRs, and title commitments as needed.
• Organize client materials and transaction files; track deal statuses.
• Prepare signature pages and support closing binders.
• Update checklists and assist with data room document handling.

Skills

Self-starter

Team player

Detail-oriented

Professionalism

Customer service

Multi-tasking

Under pressure

Education

Bachelor’s degree preferred

Tools

Windows-based software

Microsoft Word

Microsoft Excel

Microsoft Outlook

AI platforms familiarity

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Real Estate Department as a Project Assistant located in our Charlotte office.

We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate is a strong writer with a keen attention to detail who ensures efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent written and oral communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and strong problem-solving capabilities, we invite you to join our team.

This role will be based in our Charlotte office. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Paralegal Supervisor.

Position Summary

The Real Estate Project Assistant will assist the attorneys and paralegals in the Real Estate Department in all stages of real estate transactions from pre-to-post-closing duties.

Key Responsibilities

• The responsibilities will include involvement with commercial real estate transactions, preparing closing deliverables, and document preparation for clients.

• Orders UCC Searches and prepares results charts, attending to formations and qualifications in various jurisdictions.

• Obtains EINs, orders surveys, orders PZRs, and orders title commitments.

• Organizes client materials and transaction files.

• Tracks deal statuses to ensure delivery of all final documents.

• Prepares and tracks status of signature pages.

• Miscellaneous document review and any type of assistance requested by paralegals and attorneys.

• Assists with updating checklists, retrieving and distributing documents from data rooms, and performing general transaction file maintenance.

• Prepares closing binders and other duties as assigned.

Qualifications

Skills & Competencies

• The candidate must be a self-starter and also a team player and work well under periodic pressure to meet tight deadlines.

• The ideal candidate is reliable, detail-oriented and able to learn new technology quickly.

• Candidate must demonstrate professionalism, excellent communication skills and attention to detail.

• Candidate must have excellent customer service skills, a positive attitude and the ability to multi-task.

• The ideal candidate will have the ability to work on multiple matters simultaneously in an organized manner under minimal supervision while adhering to strict deadlines.

Education and Prior Experience

• Bachelor’s degree preferred.

• Ideal candidate will have one year of project assistant/paralegal experiencesupporting the Real Estate Department in a law firm .

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.

• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment

• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed

• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.