Project Assistant

Chapman Construction/Design; Newton Highlands, Manchester (MA, NH); On-site; USD 68,000 - 78,000; Full time

Benefits offered by this job

100% company-paid health insurance

Profit-sharing program

401(k) with company match

Tuition reimbursement

Paid Time Off

Paid holidays

Job summary

Chapman Construction/Design in Newton Highlands, MA is seeking a Project Assistant to support project management and field staff on designated construction projects. The PA helps move projects forward by handling a broad range of activities to support daily progress.

This training-focused role offers on-site exposure, hands-on use of PM software, permitting processes, and opportunities to advance toward the MA Construction Supervisor License.

Qualifications

• High school diploma or equivalent required.
• OSHA 30-hour training completed within one year.
• First Aid/CPR training maintained.

Responsibilities

• Generate and track project activities, subcontractors, progress, and changes across multiple platforms.
• Coordinate subcontractor activities; ensure timely completion of tasks and escalated concerns.
• Track and organize all subcontractor documents, including bids, RFIs, POs, submittals, change orders.
• Generate, maintain, and update project directories.
• Apply for building permits.
• Perform project document control: manage/organize/distribute electronic documents (drawings, addenda, bulletins, RFIs, submittals, safety meetings).
• Perform estimating.
• Attend weekly meetings, generate minutes and distribute.
• Collect closeout information and assemble as built packages.
• Participate in PA Day in the Field program for onsite exposure.
• Escalate concerns or delays that may affect completion.
• Perform other functions as required.

Education

High school diploma or equivalent

OSHA 30-hour certification

First Aid/CPR certification

Tools

PM software

On-screen take-off

Construction documents review tools

Job description

Job Details

Job Location: MA Office - Newton Highlands, MA 02461
Position Type: Full Time
Salary Range: $68,000.00 - $78,000.00 Salary/year

ABOUT CHAPMAN

Founded in 1984, Chapman provides sustainable construction management and consulting services to forward‑looking corporate, education, healthcare, life sciences and manufacturing clients. Every individual at Chapman contributes unique perspectives and experiences that collectively enrich our company. We work hard to foster a diverse and inclusive culture and take pride in providing equitable opportunities for employees to develop their skills and demonstrate their abilities.
It’s easier to give your best to a job when you’re healthy – physically and financially. So, we give our team 100% company‑paid health insurance, competitive salaries, a profit‑sharing program, and learning stipends so they can continue to learn and grow in their careers.
At Chapman, we know representation matters. We are committed to advancing diversity, equity, and inclusion in the AEC industry and within our own teams. We actively encourage applications from women, people of color, LGBTQ+ individuals, veterans, and others from underrepresented backgrounds.

JOB SUMMARY

This role is designed as a training and growth opportunity for individuals interested in advancing to project management. The Project Assistant (PA) provides comprehensive support to the company’s project management and field staff on designated construction projects. The PA assists with a broad range of project activities to help move the project forward.

ESSENTIAL FUNCTIONS

• Generate and track project activities, subcontractors, progress, and changes across multiple platforms.
• Coordinate subcontractor activities; ensure timely completion of tasks and escalated concerns.
• Track and organize all subcontractor documents, including but not limited to: subcontractor bids, RFIs, purchase orders, submittals, change orders, etc.
• Generate, maintain, and update project directories.
• Apply for building permits.
• Perform project document control: manage/organize/distribute electronic documents for field & office staff. Includes drawings, addenda, bulletins, sketches, RFIs, submittals, safety meetings, etc.
• Perform estimating.
• Attend weekly meetings, generate minutes and distribute.
• Collect all closeout information and assemble as built packages.
• Participate in PA Day in the Field program to gain onsite experience.
• Escalate concerns, issues or delays relative to project work, subcontractor performance or other activities that may impact project completion.
• Perform other functions as required.

MINIMUM REQUIREMENTS

• High school diploma or equivalent
• Demonstrate effort toward continued development and growth in the industry, continuing education, coursework and seminars
• Valid driver’s license and reliable transportation
• Participate in company-sponsored training programs, meetings and seminars
• Maintain necessary training certifications such as First Aid/CPR, etc.
• Complete a 30-hour OSHA training within one year of employment and ongoing as necessary

PREFERRED QUALIFICATIONS

• Experience working with project management software
• Experience working with on‑screen take‑off software
• Experience reviewing construction documents (plans and specs)

COMPENSATION & BENEFITS

• Expected base yearly salary range: $68,000 -$78,000 depending on experience
• Profit‑sharing program
• 100% company‑paid health insurance
• 50% company‑paid dental insurance
• Vision insurance
• Company paid short‑term and long‑term disability insurance
• Flexible spending accounts
• 401(k) with company match
• Student loan paydown program
• Employee Assistance program
• 529 college savings plan
• Identity protection plan
• On‑site training and development
• Tuition reimbursement for higher education, certifications, and licenses.
• Paid Time Off and paid holidays
• Paid parental leave
• Career mentorship and pathways toward earning your MA Construction Supervisor License

All inquiries will be kept confidential.