Project Assistant

Kimley-Horn; Jacksonville (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Comprehensive Health Coverage

Time Off

Financial Wellness

Professional Development

Family-Friendly Benefits

Job summary

Kimley-Horn in Jacksonville, FL is seeking a Project Coordinator to support national client projects in office-based role. You will manage project tasks, interface with clients on expectations and schedules, and coordinate staff and contractors locally and nationally.

This role emphasizes organization, communication, and attention to detail to keep projects on track. Ideal candidates have 1+ year coordinating experience, a bachelor’s degree preferred, and proficiency with MS Office and Adobe

Qualifications

• 1+ years of experience coordinating projects for national/corporate clients.
• Bachelors degree preferred.
• Excellent verbal and written communication skills.
• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Proficient in Adobe Professional; strong proofing, formatting and editing skills.
• Positive, client-oriented, take-charge attitude.
• Highly organized and detail-oriented.
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure.
• Ability to work well with various types of people and in a team environment.
• Ability to travel on a limited basis.

Responsibilities

• Managing full project cycle for national clients.
• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Coordinating staff and contractors locally and nationally.
• Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Researching agency requirements.
• Tracking of all tasks and client deliverable documents.
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
• Compiling and assembling reports; coordinating large production jobs, printing, and binding.
• Assisting engineering staff with contract processes and requesting insurance certificates.
• Preparing weekly trackers or job status communications for clients.
• Assisting internal clients with billing and performing invoice reviews.
• Creating, proofreading, editing, formatting, and finalizing project-related documents and reports.

Skills

Verbal and written communication

Highly organized

Detail-oriented

Multi-tasking

Team player

Travel flexibility

Education

Bachelor's degree preferred

Tools

MS Office Suite

Adobe Acrobat/Pro

Job description

Overview

Kimley-Horn is looking for a Project Coordinator to join our Jacksonville, Florida (FL) office! This is not a remote position.

Responsibilities

• Managing full project cycle for national clients
• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Coordinating staff and contractors locally and nationally
• Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Researching agency requirements
• Tracking of all tasks and client deliverable documents
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
• Compiling and assembling reports; coordinating large production jobs, printing, and binding
• Assistingengineering staff with contract processes andrequesting insurance certificates
• Preparing weekly trackers or job status communications for clients
• Assisting internal clients with billing and performing invoice reviews
• Creating, proofreading, editing, formatting, and finalizing project-related documents and reports

Qualifications

• 1+ years of experience coordinating projects for national/corporate clients
• Bachelors degree preferred
• Excellent verbal and written communication skills
• Highly proficientin MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficient in Adobe ProfessionalStrong proofing, formatting and editing skills
• Positive, client-oriented, take-charge attitude
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
• Ability to work well with various types of people and in a team environment
• Ability to travel on a limited basis

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.