Accounting Assistant

Kimley-Horn; West Palm Beach (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Retirement plan match

Health coverage

Paid time off

Student loan matching

Tuition reimbursement

Family-friendly benefits

Job summary

Kimley-Horn is seeking an Accounting Assistant to join our West Palm Beach, FL Project Accounting team. This role supports the full project lifecycle from invoicing to AP/AR and data entry across internal systems.

You will collaborate with accounting colleagues, ensure accuracy, meet deadlines, and contribute to a team-focused environment in a non-remote, on-site setting.

Qualifications

• High school diploma or equivalent is required.
• 1+ years of relevant accounting experience or coursework.
• Proficiency in Microsoft Office Suite is essential.
• Strong professionalism and interpersonal skills.
• Ability to multi-task and meet deadlines.
• Excellent written and verbal communication.

Responsibilities

• Support Project Accountants with tasks for internal and external client requests.
• Prepare and send monthly invoices with required backup and details.
• Monitor unpaid invoices and assist with accounts receivable collections.
• Process accounts payable, overhead invoices, and vendor inquiries.
• Handle data entry in accounting systems and contract reviews.
• Assist with contract and document management for projects.

Skills

Accounting experience

Microsoft Office Suite

Professionalism

Team collaboration

Multi-tasking

Oral and written communication

Deltek CostPoint

Education

High school diploma or equivalent

Tools

Deltek CostPoint

Job description

Kimley-Horn is looking for an Accounting Assistant to join our growing regional Project Accounting team in our West Palm Beach, Florida (FL) office! This is not a remote position.

Responsibilities

The ideal candidate would be able to work in a fast-paced collaborative team setting and communicate effectively to achieve group goals. This individual would work closely with accounting team members to support full project lifecycle business functions.

• Support Project Accountants with business-related tasks for both internal and external client requests
• Prepare and send monthly invoices that may require expense backup, timesheet detail, pay applications, or other client-specific invoicing requirements
• Partner with Project Accountants to monitor and follow-up on unpaid invoices to collect accounts receivable balances
• Work closely with accounting team members to support full project lifecycle business functions
• Monitor and collect accounts receivable by working directly with clients
• Evaluate incoming payments to ensure proper cash application
• Process accounts payable, overhead invoices, check requests, and respond to vendor inquiries
• Cash receipt backup
• Data entry directly into internal and external accounting systems
• Review client contracts to ensure accurate project setup
• Electronic contract and document management
• Assist with other general accounting support functions as required

Qualifications

• High school diploma or equivalent
• 1+ years of relevant accounting experience or coursework
• Proficient in Microsoft Office Suite
• High degree of professionalism and strong people skills
• Excellent team player
• Ability to multi-task and work effectively in a deadline driven environment
• Effective oral and written communication skills
• Deltek CostPoint proficiency is a plus

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune "100 Best Companies to Work" list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.