Project Assistant

360X Staffing; Gambrills (MD); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life/Disability

401(k)

Pension Plan

Job summary

360X Staffing in Gambrills, MD is seeking a Project Assistant / Project Administrator to provide essential operational and administrative support to the Administrative Director and project teams. You will assemble subcontractor agreements, track compliance documentation, maintain licensing records, and manage general office logistics.

No prior construction experience is required; comprehensive hands-on training is provided.

Qualifications

• High school diploma or Associate degree; administrative or professional office support experience preferred.
• Strong working proficiency in Microsoft Word and PDF applications (Adobe Acrobat or Nitro PDF); comfort organizing files in Microsoft Teams.
• High attention to detail with proven organizational and prioritization skills in a fast-paced environment.
• Quick, coachable learner with strong verbal and written communication skills.
• Reliable commute to the Gambrills, MD office daily during the training period.

Responsibilities

• Subcontract Administration: Generate standard subcontract documents, work orders, and Master Subcontract Agreements (MSAs) by compiling project details, scopes, and required attachments.
• Compliance & Vendor Onboarding: Collect and track Certificates of Insurance (COIs) and subcontractor qualification packages to ensure full renewal and active compliance. Gather financial details to assist finance with new vendor setup.
• Licensing Support: Maintain tracking spreadsheets for contractor and trade licenses across multiple corporate entities and assist with ongoing state renewal filings.
• Document Control & Archiving: Organize, update, and manage electronic project records and files across Microsoft Teams, Word, and PDF tools.
• Office & Operational Logistics: Manage incoming/outgoing mail and overnight shipments, prepare meeting materials, monitor office supplies, and coordinate field apparel orders and inventory.

Skills

Attention to detail

Organizational skills

Communication skills

Fast learner

Time management

Education

High school diploma

Tools

Microsoft Word

PDF applications (Adobe Acrobat or Nitro PDF)

Microsoft Teams

Job description

Job Title: Project Assistant / Project Administrator

Location: Gambrills, MD (100% on-site initially; hybrid flexibility after ~6 months)

Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Compensation: $50,000 – $55,000/year

Benefits: Comprehensive Medical, Dental, Vision, Life/Disability, 401(k), and Pension Plan

Position Summary

Provides critical operational and administrative support directly to the Administrative Director and project teams. Primary responsibilities include assembling subcontractor agreements, tracking compliance documentation, maintaining company licensing records, and managing general office logistics. Prior construction or contract experience is not required; comprehensive, hands-on training is provided.

Key Responsibilities

• Subcontract Administration: Generate standard subcontract documents, work orders, and Master Subcontract Agreements (MSAs) by compiling project details, scopes, and required attachments.
• Compliance & Vendor Onboarding: Collect and track Certificates of Insurance (COIs) and subcontractor qualification packages to ensure full renewal and active compliance. Gather financial details to assist finance with new vendor setup.
• Licensing Support: Maintain tracking spreadsheets for contractor and trade licenses across multiple corporate entities and assist with ongoing state renewal filings.
• Document Control & Archiving: Organize, update, and manage electronic project records and files across Microsoft Teams, Word, and PDF tools.
• Office & Operational Logistics: Manage incoming/outgoing mail and overnight shipments, prepare meeting materials, monitor office supplies, and coordinate field apparel orders and inventory.

Qualifications

• High school diploma or Associate degree; administrative or professional office support experience preferred.
• Strong working proficiency in Microsoft Word and PDF applications (Adobe Acrobat or Nitro PDF); comfort organizing files in Microsoft Teams.
• High attention to detail with proven organizational and prioritization skills in a fast-paced environment.
• Quick, coachable learner with strong verbal and written communication skills.
• Reliable commute to the Gambrills, MD office daily during the training period.