Project and Commercial Manager

Arup; Seattle (WA); On-site; USD 134,000 - 175,000; Full time

Job summary

Arup is seeking a Project Commercial Manager to lead commercial operations on major infrastructure projects in Seattle, San Francisco or Los Angeles. You will provide financial leadership, manage costs, subconsultants and contract changes while improving project performance.

Qualifications include a Bachelor's in a related field, 8+ years in engineering/design or construction, and strong Excel/Power BI skills. A Master’s and Design-Build experience are preferred.

Qualifications

• Bachelor’s degree in a related field.
• Master’s degree in construction management or business preferred.
• Minimum of 8 years of relevant experience in engineering design or construction industry services.
• General knowledge of commercial management and understanding of contract types and clauses.
• Ability to work under pressure, prioritize deadlines; highly organized.
• Strong analytical skills related to data and storytelling.
• Strong interpersonal and communication skills; team leadership.
• Advanced Excel, data manipulation, VBA, Power Query and spreadsheet design.
• Experience in Power BI dashboards; PowerPoint for reports is desirable.
• Experience with Primavera P6 and MS Project is desirable.
• Experience with Power Automate and PowerApps is desirable.
• Comfortable with SharePoint, Forms, Lists to streamline tasks.
• Design-Build experience with major contractors preferred.

Responsibilities

• Lead the implementation of project specific cost control processes.
• Support the Project Manager to ensure project profitability and other commercial goals are met.
• Assist in consolidation of budget estimation and resource planning.
• Prepare a Work Breakdown Structure (WBS) and integrate with schedule and budgets.
• Utilize financial systems including earned value to monitor performance and produce dashboards.
• Track actual spend against budgets, conduct variance analyses, and report performance issues.
• Lead the monitoring and management of scope changes; maintain change and risk registers.
• Prepare and issue monthly client invoices and monitor accounts receivable.
• Collect, collate and review timesheets of project team members.
• Prepare monthly client reports to demonstrate project progression and performance.
• Manage sub-consultants’ commercial issues and track costs/payments.
• Lead staff mobilisation for new resources and develop annual work plans.
• Identify commercial improvements and efficiencies on the project.

Skills

Commercial mindset

Analytical skills

Team leadership

Communication skills

Proactive

Education

Bachelor’s degree in related field

Master’s degree in construction management or business

Tools

Excel

VBA

Power Query

PowerBI

Power Automate

PowerApps

SharePoint

MS Project

Primavera P6

Job description

ReqID: SEA00008W

Joining Arup

Arup’s purpose, shared values, and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

We are currently seeking a Project Commercial Manager to join our team in Seattle, San Francisco or Los Angeles, to work on various large infrastructure projects in the West Geography.

The focus of this role is to provide strong commercial leadership to project managers, directors and business administrators in the areas of financial management, general commercial support, contract administration, subconsultant management and bid support.

The Opportunity

• Lead the implementation of project specific cost control processes.

• Support the Project Manager to ensure project profitability and other commercial goals are met.

• Assist in consolidation of budget estimation and resource planning.

• Prepare a Work Breakdown Structure (WBS) for new projects and understand how schedule is integrated with the WBS and budgets.

• Utilize financial systems including earned value to monitor financial performance, project costs and other performance parameters and metrics, leading the production of performance dashboards.

• Track actuals spend against budgets, conduct variance analyses, lead reporting of project financials and respond to queries from project teams on performance issues.

• Lead the monitoring and management of scope changes; maintaining change and risk registers and preparing fee proposals and contract change orders.

• Comfortable in preparing and issuing monthly client invoices and monitoring accounts receivable.

• Collect, collate and review timesheets of project team members.

• Prepare various monthly client reports as required to demonstrate project progression and performance.

• Manage sub-consultants’ commercial issues including preparation of sub-consultant agreements, track costs, and review invoices and payments.

• Lead staff mobilisation process for new resources.

• Lead the development of the annual work plan for the project.

• Consistently look for Commercial improvement and efficiencies on the project.

At Arup, you belong to an extraordinary collective — in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially useful work that has meaning — to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Bachelor’s Degree in a related field.

• Master’s degree in construction management or business preferred.

• Minimum of 8 years of relevant experience in engineering design or construction industry services.

• General knowledge of commercial management and experience in contractual matters including understanding main contract types and their commercial implications, and ability to read and interpret key contract clauses.

• Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.

• Strong analytical skills related to data and able to tell a story tailored to the audience.

• Strong interpersonal and communication skills essential for team-based working and team leadership skills.

• Proactive, willingness to take on additional responsibilities without having to be assigned.

• The ability to work independently and seek appropriate review and support.

• Have advanced knowledge of Excel, data manipulation, formulas, VBA macros, Power Query and spreadsheet design.

• Experience in PowerPoint for report preparation is desirable.

• Experience in PowerBI including configuring and maintaining existing dashboards or creating new ones is required.

• Experience with Primavera P6 and Microsoft Project is desirable.

• Experience with Power Automate, PowerApps is desirable.

• Comfortable using digital and automation tools such as SharePoint, Forms, Lists, etc… to streamline routine commercial tasks is required.

• Design-Build and experience working with or for major Contractors in a Design-Build and Progressive Design-Build environment is preferred.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive — through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work – At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance). Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future

Flexible Working – We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Seattle Hiring Range — Hiring Range – The good faith base salary hiring range for this job if performed in Seattle is $134,000 to $175,000 year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle will differ.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas — this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion — we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Our Application Process

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.

Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.

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