Assistant Project / Commercial Manager

Arup; San Francisco (CA); On-site; USD 98,000 - 115,000; Full time

Job summary

Arup in San Francisco is seeking an Assistant Project and Commercial Manager to join our growing PPM team. You will support owner-side project management commissions and Arup-led design delivery projects, helping clients and project teams plan, govern and deliver projects from inception through completion.

The role offers variety and growth, requiring a Bachelor's degree in construction management or engineering and 3-5 years' related experience.

Qualifications

• Bachelor's degree in construction management, engineering or a related field.
• Approximately 3-5 years of experience in project management, project controls, commercial management, construction management or a related field.
• Experience supporting engineering, infrastructure, construction or professional services projects.
• Understanding of project management principles, including scope, schedule, cost, risk and stakeholder management.
• Strong organizational and coordination skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills and the confidence to work with a range of stakeholders.
• Experience using project management, collaboration, reporting or scheduling tools.
• A collaborative mindset, curiosity to learn and a desire to build a long-term career in project and program management.
• Proficiency in Microsoft Suite is a must. Demonstrable experience using Microsoft Power Platform (Power Automate, Power Apps, Power BI) and Primavera P6 are an advantage.

Responsibilities

• Support the planning, management and delivery of projects throughout the project lifecycle.
• Assist Project Managers and Project Directors in managing scope, schedule, budget, quality and risk.
• Support owner-side project management commissions and multidisciplinary design delivery projects.
• Coordinate project teams, stakeholders, specialist consultants and technical disciplines.
• Assist with project governance activities, workshops, client meetings and stakeholder engagement.
• Prepare project management plans, progress reports, dashboards and presentations.
• Maintain action logs, decision registers, risk registers and project performance reporting.
• Support project financial management, forecasting and budgeting activities.
• Assist with project controls activities, including progress tracking, schedule reviews and performance reporting.
• Support commercial management, contract administration, change management and risk management processes.
• Contribute to proposals, pursuits and business development activities where appropriate.

Skills

Project management

Stakeholder management

Communication

Organization

Team coordination

Education

Bachelor's degree in construction management, engineering or related field

Tools

Microsoft Power Platform

Primavera P6

Microsoft Office

Job description

Arup's purpose, shared values, and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

At Arup, you belong to an extraordinary collective where individuality is encouraged to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You'll have the opportunity to do socially useful work that has meaning to Arup, to your career, to our members and to the clients and communities we serve.

Our Program, Project and Commercial Management (PPM) team works across some of the most exciting and complex projects in infrastructure, transportation, science and industry, technology, healthcare and the built environment. We support clients as trusted advisors, lead owner-side project management commissions and help deliver multidisciplinary design projects that improve communities and create lasting value.

The Opportunity

We are looking for an Assistant Project and Commercial Manager to join our growing PPM team.

This role offers a unique opportunity to develop expertise across project management, commercial management and project controls whilst working alongside experienced Project Managers, Project Directors and technical leaders.

You will support both owner-side project management commissions and Arup-led design delivery projects, helping clients and project teams successfully plan, govern and deliver projects from inception through completion.

Whether supporting a major infrastructure program, coordinating multidisciplinary design teams, developing project reporting, tracking commercial performance or helping manage project risk, you will play a key role in delivering successful outcomes for our clients.

This is an excellent opportunity for someone who enjoys variety, thrives in a collaborative environment and wants to develop into a well-rounded project management professional.

• Support the planning, management and delivery of projects throughout the project lifecycle.
• Assist Project Managers and Project Directors in managing scope, schedule, budget, quality and risk.
• Support owner-side project management commissions and multidisciplinary design delivery projects.
• Coordinate project teams, stakeholders, specialist consultants and technical disciplines.
• Assist with project governance activities, workshops, client meetings and stakeholder engagement.
• Prepare project management plans, progress reports, dashboards and presentations.
• Maintain action logs, decision registers, risk registers and project performance reporting.
• Support project financial management, forecasting and budgeting activities.
• Assist with project controls activities, including progress tracking, schedule reviews and performance reporting.
• Support commercial management, contract administration, change management and risk management processes.
• Contribute to proposals, pursuits and business development activities where appropriate.

At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Bachelor's degree in construction management, engineering or a related field.
• Approximately 3-5 years of experience in project management, project controls, commercial management, construction management or a related field.
• Experience supporting engineering, infrastructure, construction or professional services projects.
• Understanding of project management principles, including scope, schedule, cost, risk and stakeholder management.
• Strong organizational and coordination skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills and the confidence to work with a range of stakeholders.
• Experience using project management, collaboration, reporting or scheduling tools.
• A collaborative mindset, curiosity to learn and a desire to build a long-term career in project and program management.
• Proficiency in Microsoft Suite is a must. Demonstrable experience using Microsoft Power Platform (Power Automate, Power Apps, Power BI) and Primavera P6 are an advantage.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

• Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success.
• As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

• We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy.
• Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.
• Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

• Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low.
• These benefits provide health and welfare security for you as well as paid time off for rest and renewal.
• As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firm's financial performance).
• Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm.
• As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future.

• Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people.
• Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

San Francisco Hiring Range - Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco is $97,800 to $115,000. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco will differ.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Our Application Process

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.

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