Project Administrator, Staff

M.C. Dean, Inc; Frederick (MD); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision, life, and DIS

Paid time off

Tuition reimbursement

401k Retirement Plan

Military Reserve pay offset

Paid maternity leave

Job summary

M.C. Dean, Inc. is seeking a Project Administrator to support program management across proposals, contracts, and project reporting in Frederick, MD.

You will organize documentation, prepare briefs, and coordinate deliverables to meet compliance and schedule requirements. Responsibilities include maintaining contract repositories, assisting with monthly and financial reports, and producing professional templates and presentations for internal and external stakeholders.

Qualifications

• High school diploma or equivalent with 3+ years of experience.
• Strong writing, editing and document production skills.
• Excellent organizational skills under pressure.
• Proficient MS Office; ability to manage schedules and plans.

Responsibilities

• Collaborate with Program Management on proposals and deliverables.
• Maintain project and contract documentation.
• Ensure compliance with contract requirements.
• Prepare monthly and financial reports.
• Organize meetings and prepare briefs, plans, spreadsheets and materials.
• Prepare documentation for employee permits, security, travel requests.
• Produce professional documents and templates for internal/external use.
• Coordinate with teams for deliverables production and delivery.

Skills

Organizational skills

Communication

Leadership

Multitasking

MS Office

Education

High school diploma with 3+ years experience

Tools

SharePoint

Visio

Microsoft Project

Adobe Acrobat

Creative Suite

Job description

Overview

M.C. Dean is Building Intelligence®. We design, build, operate, and maintain cyber-physical solutions for the nation’s most recognizable mission critical facilities, secure environments, complex infrastructure, and global enterprises. The company’s capabilities include electrical power systems, electronic security, telecommunications, life safety, automation and controls, audio visual, and IT systems. M.C. Dean is headquartered in Tysons, Virginia and employs more than 9,000 professionals who engineer and deploy automated, secure, and resilient power and technology systems; and deliver the management platforms essential for long-term system sustainability.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

The Project Administrator will assist with data entry, document organization and general administrative tasks throughout the duration of each project.

Responsibilities

• Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
• Maintain proposal, project and contractual documentation including contract repositories.
• Ensure compliance with contract requirements and perform all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
• Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
• Assist Program Manager in preparation of monthly reports and other financial reports.
• Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
• Prepare documentation for employee permits, security, certification, travel requests.
• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
• Document and accurately capture information from meetings, conversations, and presentations.
• Research, analyze, and cite reference materials from print and online sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for various types of proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
• Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

Qualifications

• Minimum of high school diploma with 3+ years of experience, or combination of equivalent experience and training.
• Experience in professional writing, editing, and document production required.
• Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective leader with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing. Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Beneficial Skills

• Microsoft SharePoint, Visio, and Project.
• Adobe software, including Acrobat Professional, Creative Suite
• Federal and DoD contract experience. Some U.S. Government acquisitions experience.
• Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).
• Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.

Abilities

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.

We offer an excellent benefits package including:

• A competitive salary
• Medical, dental, vision, life, and disability insurance
• Paid time off
• Tuition reimbursement
• 401k Retirement Plan
• Military Reserve pay offset
• Paid maternity leave

Pay Range

USD $26.77 - USD $30.11 /Hr.