Project Administrator: PM Support & Admin (Temp-to-Hire)

GAGE PERSONNEL; Reading (Berks County); On-site; USD 26,000 - 29,000; Full time

Job summary

Gage Personnel in Reading, PA is seeking a Project Administrator for a temporary and potential temp-to-hire role. The schedule is Monday through Friday, 7:30am–4pm, with a focus on supporting Project Managers with contracts, invoicing, and client communications.

The ideal candidate will have strong communication, phone etiquette, and knowledge of QuickBooks. This position involves handling payments, coordinating with insurers and mortgage companies, and maintaining accurate project data.

Qualifications

• Strong communication skills.
• Experience answering phones and directing calls in a professional office setting.
• Knowledge of QuickBooks.
• Computer literate.
• Team player.
• Deadline-driven.
• Organized and focused.
• Customer service oriented.
• Excellent time-management.

Responsibilities

• Assist Project Managers with administrative duties and processes, such as maintaining accurate job information, preparing contracts, invoicing and auditing completed jobs.
• Serve as point of contact for customers and facilitate communications, both oral and written.
• Answer incoming phone calls and direct customers to Project Managers or other appropriate staff.
• Work with insurance and mortgage companies.
• Collect and apply payments to accounts.
• Assist Accounts Payable with entering purchase orders.

Skills

Strong communication

Phone handling

Customer service

Deadline-driven

Organized

Tools

QuickBooks

Job description

Gage Personnel in Reading, PA is seeking a Project Administrator for a temporary and potential temp-to-hire role. The schedule is Monday through Friday, 7:30am–4pm, with a focus on supporting Project Managers with contracts, invoicing, and client communications.

The ideal candidate will have strong communication, phone etiquette, and knowledge of QuickBooks. This position involves handling payments, coordinating with insurers and mortgage companies, and maintaining accurate project data.